Administrative Coordinator, Communications

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work.

It's not just about our global network of offices; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work. And why we attract a diverse group of people.

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages.

Position Summary

The Administrative Coordinator will provide comprehensive administrative and project support to the firm's 28-person Global Communications team broadly and the Global Head of Communications specifically. This role involves managing and updating project plans, maintaining the team's calendar of initiatives, organizing team meetings and events, managing budgets, and acting as a central point of contact for communications queries within the firm. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. The position reports directly to the Global Head of Communications.

Duties and Accountabilities1

• Manage and update project plans to ensure timely delivery of communications initiatives
• Maintain the team's calendar of initiatives including the firm-wide editorial/content calendar
• Assist in organizing team meetings, events, and social outings
• Oversee the annual budget process and provide ongoing management of the budgets for the department and specific areas of the team, including media relations, internal communications, marketing communications, and video production
• Handle expenses and invoicing as necessary
• Serve as a central point of contact for communications queries from within the firm
• Take detailed minutes at team meetings and ensure distribution to relevant parties
• Assist the Head of Communications with the annual compensation and evaluation process
• Manage the department's Microsoft Teams portal
• Manage onboarding efforts for new joiners to the team
• Perform additional administrative tasks as required to support the team's efficiency and success

Qualifications

• At least ten (10) years of experience in an administrative role, preferably within a corporate or legal environment
• Strong proficiency in Microsoft Office Suite (PowerPoint, Word, Excel) and Microsoft Teams
• Demonstrated experience in managing budgets and project plans
• Exceptional attention to detail and organizational skills
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• High level of professionalism and discretion

Location and Reporting

• This is a hybrid role based in our New York office.
• This role reports to the Global Head of Communications.

Equal Opportunities

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a diverse and inclusive workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com .

Benefits

White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

1 The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.