Administrative Operations Manager II (HCA/ASD #7168)

$36.09 - $57.75 Hourly

$75,072 - $120,115 Annually

This position is a Pay Band 85

Posting Details

This posting will be used for ongoing recruitment and may close at any time. Applicant Lists may be screened more than once.

This job posting may be used to fill multiple vacancies.

Our Vision

• Every New Mexican has access to affordable health care coverage through a coordinated and seamless health care system.

Our Mission

• We ensure that New Mexicans attain their highest level of health by providing whole-person, cost-effective, accessible, and high-quality health care and safety-net services.

Our Goals

• Leverage purchasing power and partnerships to create innovative policies and models of comprehensive health care coverage that improve the health and well-being of New Mexicans and the workforce.
• Achieve health equity by addressing poverty, discrimination, and lack of resources, building a New Mexico where everyone thrives.
• Implement innovative technology and data-driven decision-making to provide unparalleled, convenient access to services and information.
• Build the best team in state government by supporting employees' continuous growth and wellness.

Why does the job exist?

The Administrative Operations Manager II will:

• Oversee the comprehensive oversight of CMS federal reports, ensuring their accuracy and adherence to regulatory standards;
• Conduct reconciliations of federal reports and monitor federal draws, federal revenue, and federal receivables to optimize financial management and compliance;
• Prepare detailed monthly and year-end audit schedules, which include receivable accruals, federal accruals, and federal roll-forward schedules;
• Collaborate with the Medicaid division staff to maintain financial controls and fiscal compliance.

How does it get done?

The Administrative Operations Manager II is responsible for:

• Overseeing the comprehensive oversight of CMS federal reports, ensuring their accuracy and adherence to regulatory standards;
• Working jointly with Accounts Receivable Bureau Chief in overseeing federal revenue and federal accounts receivable balances in SHARE are accurate;
• Overseeing expenditure transactions in SHARE that post to federal grants are accurate and in compliance with grant terms and conditions;
• Working with other Administrative Services Division (ASD) bureaus or program divisions to ensure correcting journal entries and future transactions are posted correctly;
• Supervising employee/staff ensuring work performed by employee/staff is completed accurately and timely;
• Ensuring all personnel requirements are met;
• Communicating effectively and train/mentor staff to ensure growth and depth (cross training) in bureau.

Who are the customers?

Health Care Authority (HCA) divisions, management, federal partners and customers of HCA.

Ideal Candidate

The Ideal Candidate has:

• Experience in accounting and budgeting;
• Experience supervising staff;
• Managing and problem-solving abilities; critical thinking skills and attention to detail;
• Computer knowledge/experience in Excel, SHARE Financial, and HCM;
• A minimum of three (3) years of experience overseeing grant reporting and/or accounting;
• Experience in preparing or reviewing federal reconciliations and reports;
• Experience managing and training staff.

Minimum Qualification

A Bachelor's Degree in any field of study from an accredited college or university and eight (8) years of professional level experience with a light strategic impact directly related to the purpose of the position defined by the agency at the time of recruitment. Substitutions Apply. See Substitution Table below. A hiring agency will designate a portion of the required experience to include management, supervisory and/or specialized experience. Any required licensure, certification or registration shall be defined at the time of recruitment and will be in addition to the above requirements.

Substitution Table

These combinations of education and experience qualify you for the position:
Education Experience 1 High School Diploma or Equivalent AND 12 years of experience 2 Associate's degree AND 10 years of experience 3 Bachelor's degree AND 8 years of experience 4 Master's degree AND 6 years of experience 5 PhD degree AND 4 years of experience
• Education and years of experience must be related to the purpose of the position.

• If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements

Must possess and maintain valid driver's license.

Defensive drivers' certification.

Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage.

Supplemental Information

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Agency Contact Information: Jolene Jaffa, (505) 690-9920. Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.