Administrative Program Support 2

JOB SUMMARY

Under the direction of the Executive Program Manager, the Administrative Program Support 2 acts as the front line for the department and is responsible for providing front-office support for the Executive Program Manager as well as other areas/teams within Procurement Services.

DUTIES AND RESPONSIBILITIES

Duties include answering a busy multi-line phone and providing customer support, managing all office calendars, scheduling meetings on behalf of senior leadership, ordering/managing all office supplies, preparing various informational reports, completing tax exemption certificates, providing backup support for all requests for a certificate of insurance, oversee incoming/outgoing mail, assist with hotel and event procurement requests, and other office administrative duties as assigned to ensure the needs of the department are met.

MINIMUM QUALIFICATIONS

Bachelor's degree in Business or related field and two (2) or more years of related experience, OR an Associate's degree and four (4) or more years of related experience, OR six (6) years of related experience in a similar environment.

Ability to build and maintain good customer relationships.

Excellent written and oral communication, organization, and interpersonal skills.

Knowledge of, and ability to interpret state, federal, and University policies and procedures.

Experience with computers and Microsoft Office Suite.

Ability to work independently to analyze available information, draw conclusions and understandings, and present information effectively to supervisor and/or senior leadership.

PREFERRED QUALIFICATIONS

Bachelor's degree.

Demonstrated experience in a fast-paced, dynamic working environment in an administrative support functional area.

Experience with Jaggaer e-Procurement system, Kuali Financial System, or similar electronic purchasing systems.

Experience performing purchasing, accounts payable, travel, and related compliance functions.

Experience working in higher education or a similar environment.

Strong accounting experience with experience monitoring and reconciling financial accounts/reports.

APPOINTMENT TERMS

This is a full-time, permanent position, working Monday-Friday 8:30 a.m. to 4:30 p.m. on the Storrs campus. The department is currently working under a hybrid schedule. This role will require you to work on-site on the Storrs campus Monday-Thursday and remotely on Fridays. This schedule may change subject to authorization and University policy.

The University offers a competitive salary, and outstanding benefits, including employee and dependent tuition waivers at UConn, and a highly desirable work environment. For additional information regarding benefits visit: https://hr.uconn.edu/benefits-beyond-pay/ . Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

TO APPLY

Please apply online at https://hr.uconn.edu/jobs , Staff Positions, Search #497966 to upload a resume, cover letter, and contact information for three (3) professional references. References will not be contacted without prior notice to the successful candidate(s). Screening will begin immediately.

This job posting is scheduled to be removed at 11:55 p.m. Eastern time on August 28, 2024.

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp .

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee's unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

The University of Connecticut is an AA/EEO Employer.

Advertised: Aug 13 2024 Eastern Daylight Time
Applications close: Aug 28 2024 Eastern Daylight Time