Administrative Project Coordinator I

Posting Details
Posting Details

Posting Number
S05792P

Position Title
Administrative Project Coordinator I

Functional Title
Administrative Project Coordinator I

Department
Academic Affairs and Provost Dept

Salary Range
$50,000 - DOQ

Pay Basis
Monthly

Position Status
Regular full-time

Location
Richardson

Position End Date (if temporary)

Posting Open Date
07/15/2024

Posting Close Date

Open Until Filled
Yes

Desired Start Date
08/01/2024

Job Summary
The University of Texas at Dallas (UT Dallas) has an excellent job opportunity for individuals looking to join our team as an Administrative Project Coordinator I. This role will provide administrative support to grant-funded projects and faculty success initiatives in the Office of the Vice President for Academic Affairs and Provost.

An array of day-to-day tasks will support the essential functions of project coordination. The core responsibilities focus on planning, coordination, communication, implementation, and evaluation to ensure success in the Office of the Provost projects and initiatives.

Minimum Education and Experience

Bachelor's degree in a related discipline and three years of administrative experience, experience related to the project area or any equivalent combination of education and experience.

Preferred Education and Experience

• Previous experience in higher education (preferably faculty development)
• Previous experience with grants
• Internal candidates will be given preference

Essential Duties and Responsibilities
Essential Duties and Responsibilities

• Coordinate day-to-day activities of projects to ensure tasks are completed on time.
• Serve as the primary point of contact by managing clear and effective communication with stakeholders.
• Convene and facilitate meetings, including producing agendas and minutes.
• Purchase materials and manage project budget and expenses.
• Manage a repository of project documentation.
• Assist with the development and maintenance of project websites.
• Event planning as needed.
• Collaborate with team members, partners, and other departments to ensure program goals are met. Coordinate efforts to avoid duplication and ensure resources are used efficiently.
• Maintain accurate records, including program plans, reports, budgets, and correspondence. Prepare and distribute program materials.
• Assist in creating and managing program(s) budgets. Monitor expenditures and ensure the program operates within budgetary constraints.
• Generate regular reports on program progress, outcomes, and financial status. Ensure timely submission of reports to stakeholders.
• Assist with compliance with organizational policies, guidelines and requirements.
• Oversee the day-to-day program implementation. Ensure activities are carried out according to plan and address any issues that arise.
• Other duties as assigned.

Essential Skills

• Technical proficiency in software tools to plan, track, and manage projects.
• Excellent verbal and written communication skills to effectively interact with stakeholders, team members, and external contacts.
• Strong organizational skills to manage schedules, documents, and resources efficiently.
• Have a strong focus on details to achieve high-quality work.
• Skill in managing time effectively and efficiently to complete tasks and projects on schedule.
• Proactive problem solving.
• Work well with others, fostering a positive and productive team environment.
• Ability to adjust to changes in project scope, timelines, and resources quickly and efficiently.
• Willingness and flexibility to take on transitional responsibilities within the Office of the Provost.

Physical Demands and Working Conditions

Physical Activities

Working Conditions

Additional Information
This position is full-time, with standard Monday - Friday, 8:00 am to 5:00 pm hours. The position may be eligible for a hybrid work schedule after in-person training for an appropriate length of time as determined by the supervisor.

What We Can Offer
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including:
Competitive Salary
Tuition Benefits
Internal Training
Medical insurance - including 100% paid employee medical coverage for full-time employees
Dental Insurance
Vision Insurance
Long and short-term disability
Retirement Plan Options
Paid time off
Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

About Us
UT Dallas is a top public research university located in one of the nation's fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences. UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world.

The University has a variety of programs and initiatives to support engagement and success for all members of the campus community. Employee benefits include a range of physical and mental wellness resources. "LilyPad" lactation facilities are located throughout the campus. There are several employee resource groups (ERGs) comprised of individuals who share common interests in helping build community among UT Dallas faculty and staff (e.g., Universal Access ERG , Military and Veteran ERG , UT Dallas Young Professionals).

Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth ( DFW ) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.

Special Instructions Summary

Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE , including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator .