Administrative Project Coordinator I

Posting Details
Posting Details

Posting Number
S05898P

Position Title
Administrative Project Coordinator I

Functional Title

Department
Office of Institutional Success and Decision Support

Salary Range
$51,000.00

Pay Basis
Monthly

Position Status
Regular full-time

Location
Richardson

Position End Date (if temporary)

Posting Open Date
08/26/2024

Posting Close Date
09/06/2024

Open Until Filled
No

Desired Start Date
09/20/2024

Job Summary
The Administrative Project Coordinator I will play an important role in assisting the Assistant Director of Institutional Success and Decision Support with a variety of tasks related to the operational management of the unit and provide administrative support for the Office of Institutional Success and Decision Support ( OISDS ) staff. This position will report to the Assistant Director.

The OISDS unit reports to the Associate Vice President for Institutional Success and Decision Support ( AVPISDS ), who also serves as the institutional liaison to the Southern Association of Colleges and Schools Commission on Colleges ( SACSCOC ) and to the Texas Higher Education Coordinating Board ( THECB ).

Minimum Education and Experience

Bachelor's degree in a related discipline and three years of administrative experience, experience related to the project area or any equivalent combination of education and experience.

Preferred Education and Experience

• Bachelor's degree and experience working within a higher education environment•
• Excellent planning and organizational skills with ability to manage multiple tasks, adapt to changing priorities, work under pressure, and meet deadlines
• Excellent attention to detail in communications and work documents
• Ability to demonstrate self-initiative as well as to work well as a team
• Ability to demonstrate tact and diplomacy, and to maintain a high level of confidentiality
• Intermediate or advanced proficiency in Microsoft Office 365 and Teams

Essential Duties and Responsibilities
General unit support includes assisting colleagues with:

• coordinating travel arrangements and reimbursements
• collection and preparation of business expense reimbursements
• maintain office supplies and organization of office suite
• submission of Pearl tickets for building access, keys, and computer access
• work order submissions to facilities management
• scheduling of Alpine Conference Room
• collecting and distributing mail
• maintaining and documenting computer inventory
• procurement activities: utilize procurement software to prepare, review, submit, and receive purchase orders
• event support
• administrative support to the AVPISDS when the Assistant Director is unavailable
• other duties as assigned

Physical Demands and Working Conditions

Physical Activities

Working Conditions

Additional Information
UT Dallas is committed to institutional growth and transformation. Since its founding just 55 years ago, UT Dallas has grown from a graduate-only research and upper-division institution into a comprehensive R1 university that consistently ranks as one of the fastest-growing institutions in the nation. In 2018, UT Dallas produced a new strategic plan that aligns with its goal of being a top-tier national research institution. Through this plan, UT Dallas uses institutional data to compare its progress in research advancement, student retention rates, student-to-faculty ratios, degrees produced, state support received, and tuition and fees generated with that of peer institutions in UT System, the State of Texas, and members of the Association of American Universities ( AAU ). Data gathered and analyzed by OISDS helps UT Dallas to be a synergistic partner with local industry, government, and organizations as well as local K-12 schools, community colleges and universities. This focus helps UT Dallas strive toward being one of the most creative and innovative universities in the world.

UT Dallas also uses data to fulfill its mission in research, learning, teaching and public service through effective planning, institutional research, and evaluation. The University is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world.

Important Message


1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE , including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator .

Remote Work


OISDS staff have the option to work remotely two days per week. As such, this role is eligible for a hybrid work schedule, subject to manager approval. A UT Dallas Remote Work Agreement will be required within 14 days upon approval. Remote work arrangements are subject to regular review and re-approval and may be canceled at any time. Individuals may be required to use personal computers and other standard office equipment in order to work remotely. The Academic Project Coordinator I must be located within the DFW Area and have the ability to be on campus within 24 hours of notice.

Special Instructions Summary

Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE , including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator .