Per CCR 249.3, this job control may be used to fill subsequent vacancies.

The Pest Detection/Emergency Projects Branch (PD/EP) is recruiting to fill one (1) Associate Governmental Program Analyst position located in Sacramento.

Under direction of the Staff Services Manager I (SSM I), the Associate Governmental Program Analyst (AGPA) independently performs a broad range of personnel, administrative, and analytical duties for the PD/EP Branch. The incumbent uses initiative to analyze, develop, maintain, and perform a wide variety of the more responsible and complex technical and analytical assignments involving PD/EP personnel, training, and policy, and must work independently in completing assigned work and complete assignments in a timely and efficient manner.

The incumbent is required to establish and maintain effective working relationships with those contacted during work hours and communicate effectively (orally and in writing, as appropriate) in dealing with clients and other employees, make appropriate decisions and well-thought-out recommendations, and adhere to departmental policies and procedures regarding attendance, leave, and conduct. In addition, maintains consistent and regular attendance and works well under pressure and time constraints. The AGPA serves as a personnel liaison with the California Department of Food and Agriculture (CDFA) Human Resources Branch (HRB) and other divisions and programs as necessary to streamline and effectively manage paperwork flow for a wide variety of operational subjects. Duties include but are not limited to:

• Prepare requests for permanent and seasonal personnel action, compose justifications, duty statements, and organizational charts, then route with appropriate backup documentation to the Human Resources Branch (HRB).

• Create and manage the organizational charts for PD/EP workforce and provide regular updates as needed to management.

• Create job announcements, forward the ECOS electronic copy to the clerical support staff in HRB, and post the position on the CDFA Online Portal.

• Maintain and ensure confidentiality of sensitive HRB requests and issues.

• Manage the job posting in the Exam and Certification Online System (ECOS) including working with the hiring manager in reviewing applications, preparing eligibility documentation, setting up interviews, and completing all hiring documentation.

• Assist Hiring Managers with the ECOS system, which includes support in providing access to and renewal of annual ECOS Security Agreements in coordination with CDFA's ECOS Administrator, serve as the Branch's ECOS subject matter expert.

• Analyze, reconcile, and maintain Position Control Reports received monthly from HRB to track branch allocated positions, in preparation for budgetary drills.

• Analyze, reconcile and maintain the Division Vacancy Report received monthly to track vacancies and job control postings.

• Generate annual personnel projections derived from the Monthly Personnel Cost Tracking data vacancy reports used to compile fiscal tracking of positions and costs.

• Manage electronic folders to ensure all documents are secure and saved in an organized manner following the PD/EP electronic folder and CDFA retention guidelines.

• Research and respond to various administrative inquiries from the PD/EP staff and other divisions within the CDFA, as needed.

Candidates may perform these essential functions with or without reasonable accommodation.

You will find additional information about the job in the Duty Statement .

Working Conditions

The duties of this position are primarily indoors. The incumbent works in an open office space that is in close range to workstations of the other support staff. The office is equipped with a telephone and a computer with various desktop applications. A printer is located within the immediate workstation area. The office is also equipped with an adjustable roller chair, file bins, cabinets, and various desktops of standard height. Infrequent travel by State vehicle or other public transportation systems to various locations throughout the State may be required. Occasional weekend and off-shift work may be required.

Regular or recurring telework may occur as part of the incumbent's ongoing regular schedule in accordance with the CDFA's Telework Policy.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
• STAFF SERVICES ANALYST

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-436411

Position #(s):
018-660-5393-001

Working Title:
Administrative Support Analyst

Classification:
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $5,684.00 - $7,114.00 A

Shall Consider:
STAFF SERVICES ANALYST
$3,640.00 - $4,561.00 A
$3,941.00 - $4,933.00 B
$4,726.00 - $5,916.00 C

# of Positions:
1

Work Location:
Sacramento County

Telework:
Hybrid

Job Type:
Permanent, Full Time

Department Information
The Pest Detection/Emergency Projects Branch (PD/EP) is responsible for the early detection and prompt eradication of serious exotic agricultural pests. The Branch accomplishes its mission by conducting a statewide trapping program, staffed by county and state inspectors, for exotic insect pests; by implementing special surveys for significant agricultural pests and plant diseases for which traps are not available; and by providing emergency eradication services using the best available technology. The primary objective of the emergency project component is to eradicate incipient infestations of serious agricultural pests quickly and efficiently, thereby preventing permanent establishment and subsequent spread in California.

Special Requirements

Interested individuals MUST submit a Statement of Qualifications (SOQ) with their application. The SOQ should have a title of "Statement of Qualifications, [your name]," be no less than 1 page but no more than 2 pages in length, single spaced, using 12-point Arial font, and one (1) inch margins.

1. Describe your education, experience, skills and/or qualities that makes you an ideal candidate for this position.

2. Describe your computer knowledge and experience working with data. How did you utilize and organize the data and what type of reports did you create using that data?

3. Describe your achievements which demonstrate your ability to multi-task, pay close attention to detail, stay organized, and show a high degree of initiative.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 6/28/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Food & Agriculture
Attn: Human Resource Branch JC-436411
1220 N Street, Room 242

Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Food & Agriculture
Human Resource Branch JC-436411
1220 N Street, Room 242

Sacramento , CA 95814
ELECTRONIC APPLICATION IS PREFERRED. All mail or drop-off applications must include JC-436411
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -
  A completed Statement of Qualifications (SOQ) must be submitted with your State Application to be considered. The SOQ must follow the specifics as stated in the "Special Requirements" section.
  

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Benefits Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Kelly Thornburg
(916) 654-1211
kelly.thornburg@cdfa.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Office of Civil Rights
(916) 654-1005
Civil_Rights@cdfa.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Hard Copy Applications

If you are dropping off or mailing in your application, please use the Examination/Employment Application, STD 678 Revised 10/2023 version.

Additional Information

Please do not include any confidential information such as social security number, marital status, ethnicity, age, salary or disability information on any of the documentation uploaded with your online application.

If the classification you are applying for has an education requirement, transcripts will be required to verify you meet the minimum qualifications of the classification. Please be sure to redact any confidential information before uploading your transcripts.

Upon hire you may be required to provide official sealed transcripts or an original degree or certificate.

Applicants with foreign degrees may be asked to provide an official foreign transcript evaluation which indicates course work is equivalent to a degree from an accredited U.S. College or University.

This position may require a medical clearance.

Alternate Classifications and Training and Development assignments may be considered.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.