BASE SERVICES MANAGER (TITLE 5)

Summary

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.

This National Guard position is for a BASE SERVICES MANAGER (TITLE 5), T5707000 and is part of the Oregon Air National Guard 142d Wing, National Guard.

This job is open to

• Federal employees - Excepted service
  
  Current excepted service federal employees.
• National Guard & reserves
  
  Current members, those who want to join or transitioning military members.

Clarification from the agency

Open to all qualified applicants in all Areas of Consideration listed below.

Duties

As a BASE SERVICES MANAGER (TITLE 5), GS-0301-11, this position is located at an Air National Guard Flying Wing, Mission Support Group, within the Force Support Squadron. The primary purpose of the position is to evaluate, plan, organize, and direct Base Services functions in support of federal, state, and local missions. The incumbent serves as supervisor and primary point-of-contact for Services-related programs, missions, functions, activities, and events for the wing and its assigned Geographically Separated Units (GSU).

1. Ensures Services combat readiness is achieved through the analysis, supervision, development, and implementation of Base Services programs, missions, functions, activities, and events. Performs evaluation of unit manning document (UMD) and flight force structure to ensure personnel resources are identified, recruited, filled, retained, and employed. Analyzes designed operational capability (DOC) statements, status of skill-level and ancillary training for assigned personnel and availability and condition of required equipment. Provides recommendations to senior staff for submission and up channeling of readiness reports.

2. Serves as the primary point-of-contact for wing Services matters. Provides technical guidance and recommendations regarding program operations and effectiveness to squadron commander on a daily basis. Compiles, evaluates, and briefs readiness, training, and operations tempo information to include limiting factors. Accomplishes constructive and documented review of program deficiencies, coordinates or directs appropriate corrective actions and provides progress reports via the chain-of-command. Manages the base Subsistence and Food Services Programs. Plans requirements for unit training assemblies, annual training exercises, deployments, and humanitarian support missions. Orders, receives, inspects, and stores subsistence items. Reviews and approves subsistence requisitions, ensures accomplishment of required documentation, and compliance with USAF/ANG standards. Accomplishes walk-through inspection of food operations to include equipment operability, facility cleanliness, menu accuracy, plus fire, safety, and sanitation compliance.

3. Prepares, manages, and maintains a comprehensive annual budget and related contracts for Services training, equipment, and supplies, as well as official travel within the Operations and Maintenance (O&M) and Military Personnel (MILPERS) appropriations. Manages Blanket Purchase Agreements (BPA) with host base lodging and contract hotels for UTA/AT attendance, hosted conferences, and other unit-sponsored events.

4. Maintains the on-line Prime Readiness in Base Services (RIBS) Manager's guide to document program continuity. Provides guidance and defines requirements for RIBS combat support during contingency operations and conventional regional conflicts in accordance with the War Mobilization Plan (WMP). Maintains close working relationship with, and provides liaison between, squadron commander, wing senior leadership, active-duty host, NGB/A1S, and gaining MAJCOM for management of manpower, budget, training, deployment, and coordination of Base Services programs.

5. Prepares and reviews annexes to operations, plans, and orders as they pertain to Services [e.g., Base Support Plans (BSPs), Joint Support Plans (JSPs), and Air Base Operability (ABO) plans]. Implements Services plans, training, and programs throughout wing/GSUs and coordinates initiatives between higher echelons, lateral organizations, and host. Briefs chain-of-command on program requirements. Manages the base Mortuary Affairs Program. Coordinates with higher headquarters on eligibility status of deceased Guard personnel.

6. Provides direct technical and administrative supervision over the work of subordinate Air Technician/AGR personnel. Interviews and selects to fill vacancies. Orients new employee, explains job requirements, prepares employee performance standards. Provides technical advice, instructions, and answers to technical questions posed by subordinates. Provides training and cross training to ensure continuity of operations at all times. Plans work schedules on a weekly or project basis to assure an even flow and distribution of work. Reviews work in progress, upon completion, or on spot-check basis. Grants leave, rates employee performance, initiates action to commend or discipline subordinates and performs other administrative functions as required. Resolves complaints of employees.

6. Performs other duties as assigned.

*The above description only mentions a limited amount of the position's official duties. For a full comprehensive document that covers all the duties of the position, please contact one of the Recruitment Specialists at the bottom of the announcement.

Requirements

Conditions of Employment

• Participation in direct deposit is mandatory.
• U.S. citizenship is required.
• This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
• The duties of this job may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.
• Must be able to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
• Federal employment suitability required and determined by a background investigation before appointment to position.
• May be required to successfully complete a probationary period.
• Must have a valid driver's license.
• Must be able to obtain/maintain the necessary security clearance for the position.
• Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.
• The employee may be required to travel in military and/or commercial vehicles to perform temporary duty assignments.
• This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration.
• TEMPORARY - NTE 30 Sep 2024. This position is temporary unless funding is available and extension is approved by HR, or the position converts to Indef or Perm status. Selectee may convert to Indef or Perm status without further competition.

Qualifications

AREAS OF CONSIDERATION:

Area 1: All on board permanent and indefinite T5 federal employees within the Oregon National Guard

Area 2: All on board permanent and indefinite T32 federal technicians within the Oregon National Guard

Area 3: All current non-permanent technicians/employees (T5 and T32) of the Oregon National Guard

Area 4: All current and former members of the Oregon National Guard (former members must provide documentation showing membership in the Oregon National Guard such as an NGB 22 or DD214)

SPECIALIZED EXPERIENCE REQUIREMENTS:

Must have one year of specialized experience equivalent to the GS-0301-09 level in duties that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization. Experience, education or training in program or managerial experience in a type of work or a combination of functions directly related to the position to be filled or in comparable work or functions. Experience developing and recommending policy; organizing and carrying out specific programs, evaluating and recommending changes in methods of operations. Experience in supervisory, staff or technical work which included study, analysis or evaluation leading to the development or improvement of managerial or administrative policies, practices and procedures. Experience preparing written communications and oral presentations. Experience in managing the function of the work to be performed. Experience which includes leading, directing and assigning work of personnel.

To Qualify for this Position, You Must Have:

A. One year of specialized experience equivalent to the GS-0301-09 level in duties that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization. . Experience, education or training in program or managerial experience in a type of work or a combination of functions directly related to the position to be filled or in comparable work or functions. Experience developing and recommending policy; organizing and carrying out specific programs, evaluating and recommending changes in methods of operations. Experience in supervisory, staff or technical work which included study, analysis or evaluation leading to the development or improvement of managerial or administrative policies, practices and procedures. Experience preparing written communications and oral presentations. Experience in managing the function of the work to be performed. Experience which includes leading, directing and assigning work of personnel.

OR

B. A Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent one year of full-time study. If that information cannot be obtained from the school, 18 semester hours will be considered as satisfying the one year of full-time study requirement. (NOTE: You must submit copies of your transcripts to verify your education).

OR

C. A combination of Experience as described in "A" above and Education as described in "B" above.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

1. Administration and Management
2. Managing and Organizing Information
3. Technical Competence

Education

Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1 year of full-time study requirement.

Applicants who have the 1 year of appropriate specialized experience are not required to have education above the high school level.

If you are using education to qualify for this position, you must provide transcripts or other documentation to support your educational claims.

Additional information

Veterans Preference Applicants: Veterans' preference will be validated by reviewing submitted documentation. Acceptable documentation may be:

1. A copy of your DD-214, "Certificate of Release or Discharge from Active Duty," which shows dates of service and discharge under

honorable conditions.

2. A "certification" that is a written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed.

3. You may obtain a letter from the Department of Veterans Affairs reflecting your level of disability for preference eligibility by visiting a VA Regional Office, contacting a VA call center or online.

4. If claiming 10 point preference, you will need to submit a Standard Form, SF-15, "Application for 10-point Veterans' Preference."

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx).

The following applies to Bargaining Unit Positions:

Bargaining unit positions within the Oregon National Guard are represented by AFGE, local 2986 (AFL-CIO).

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume will be used to determine if you meet the qualifications listed on this announcement. Your supporting documentation will used to determine eligibility. Your rating will be based on both your entire application package as well as the responses to the assessment questionnaire. Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your category rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Category Rating: Your application will be evaluated and rated under Category Rating selection procedures. Qualified candidates will be assigned to a quality category. The quality categories are:

1. Highly Qualified: Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for this position.

2. Well Qualified: Candidates in this category possess good skills and experience above the minimum requirements for this position.

3. Qualified: Candidates in this category meet the minimum education and/or experience requirements for this position.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  
  In order to qualify for this position you must submit the following:
  
  1. Detailed resume showing work schedule, hours worked per week, dates (format should include Month and Year) of employment and duties performed.
  2. Transcripts, license, or certification that you meet the education requirements if necessary.
  
  The following items may be submitted as supporting documentation:
  
  Cover Letter, DD-214/ Statement of Service, Diploma/ GED, Disability Letter (Schedule A), Disability Letter (VA), License, OF-306, Police Background Check - DD369, National Guard Report of Separation and Record of Service - NGB 22, PCS Orders, Performance Appraisal, Professional Certification, Proof of Enrollment, Resume, SF-15, SF-50/ Notification of Personnel Action, Supplemental Application, and Transcript
  
  RESUME REMINDER: Your resume must include the following information for each job listed: Job title Duties (be as detailed as possible) Month & year start/end dates (e.g. June 2007 to April 2008) Full-time or part-time status (include hours worked per week) Series and Grade, if applicable, for all Federal positions you have held. Be sure that your resume clearly supports your responses to all of the questions in the assessment by addressing your work experience in detail. Resumes can be as many pages as needed to accurately reflect your experience. Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.
  
  
  If you are relying on your education to meet qualification requirements:
  
  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
  schools accredited by accrediting institutions recognized by the U.S. Department of Education.
  
  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to Apply
  
  To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12433719~
  
  A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
  
  To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
  
  Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
  
  After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
  
  You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
  
  To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
  
  Agency contact information
  
  Edward Chitwood
  
  Phone
  
  (971) 355-3303
  
  Fax
  (503)581-4164
  Email
  
  edward.d.chitwood.civ@army.mil
  
  Address
  
  Oregon Air National Guard 142d Wing
  
  6801 NE Cornfoot Rd
  
  Portland, OR 97218
  
  US
  
  Next steps
  
  Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
  
  Mr. Edward D. Chitwood
  
  Human Resources Specialist (Rec/Plac/Comp) Office 971-355-3303 DSN 355-3303 edward.d.chitwood.civ@army.mil
  
  Mrs. Angela J. Lewis
  
  Human Resources Specialist (Rec/Plac/Comp) Office 971-355-3304 DSN 355-3304 angela.j.lewis27.civ@army.mil
• Fair and Transparent
  
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents

In order to qualify for this position you must submit the following:

1. Detailed resume showing work schedule, hours worked per week, dates (format should include Month and Year) of employment and duties performed.
2. Transcripts, license, or certification that you meet the education requirements if necessary.

The following items may be submitted as supporting documentation:

Cover Letter, DD-214/ Statement of Service, Diploma/ GED, Disability Letter (Schedule A), Disability Letter (VA), License, OF-306, Police Background Check - DD369, National Guard Report of Separation and Record of Service - NGB 22, PCS Orders, Performance Appraisal, Professional Certification, Proof of Enrollment, Resume, SF-15, SF-50/ Notification of Personnel Action, Supplemental Application, and Transcript

RESUME REMINDER: Your resume must include the following information for each job listed: Job title Duties (be as detailed as possible) Month & year start/end dates (e.g. June 2007 to April 2008) Full-time or part-time status (include hours worked per week) Series and Grade, if applicable, for all Federal positions you have held. Be sure that your resume clearly supports your responses to all of the questions in the assessment by addressing your work experience in detail. Resumes can be as many pages as needed to accurately reflect your experience. Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12433719~

A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.

To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

Agency contact information

Edward Chitwood

Phone

(971) 355-3303

Fax
(503)581-4164
Email

edward.d.chitwood.civ@army.mil

Address

Oregon Air National Guard 142d Wing

6801 NE Cornfoot Rd

Portland, OR 97218

US

Next steps

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

Mr. Edward D. Chitwood

Human Resources Specialist (Rec/Plac/Comp) Office 971-355-3303 DSN 355-3303 edward.d.chitwood.civ@army.mil

Mrs. Angela J. Lewis

Human Resources Specialist (Rec/Plac/Comp) Office 971-355-3304 DSN 355-3304 angela.j.lewis27.civ@army.mil

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request