Business Manager, Department of Environmental Health & Safety

Exempt/MR: 10

The University of Tennessee Knoxville, Public Safety, Department of Environmental Health and Safety, invites applicants to apply for the position of Business Manager. This position will be expected to provide complex accounting/budgeting support for the department. Additionally, the position manages and has approval authority over business, financial, budget, and other administrative functions within the Department of Environmental Health and Safety at the University of Tennessee, Knoxville. "Department" below refers to the Department of Environmental Health and Safety, but there may be infrequent taskings for university Public Safety as a whole. This position assures policy, procedure, and legal compliance in financial, human resource, and contract operations. Position manages and oversees all business operations within the unit and creates internal systems for improving process efficiency and effectiveness. This position supervises one non-exempt Administrative Specialist.

The job duties include, but are not limited to:

Financial

• Department budget development, preparation, management, and reconciliation

• Manages accounts and financial functions for the EHS department

• Manages recharge center, recoveries, and supplemental budget request

• Analyzes, evaluates, and reconciles the general ledgers, revenues, expenditures, budget reports, and balance

• Coordinates the compilation and preparation of operational and financial reports and analyses that summarize progress, challenges, and appropriate recommendation

• Reconciles monthly ledgers and prepares financial report

• Reconciles four procurement card account

• Prepares, controls, justifies, analyzes, and interprets department budgets for the EHS program leader

• Review, reconcile, and act as payroll approver proxy for electronic timesheet

Departmental Operation

• Manages the daily business operations of a department, accounts receivable, accounts payable, procurement and human resource

• Serves as a resource and advisor of campus administrative procedures and UTSA policy for department leadership (Director; Assistant Director; Program Leaders; supervisors)

• Develops internal procedures and guidelines for department for continuous improvement

• Participates in the creation and implementation of short- and long-range business goals that support the departmental mission

• Acts as liaison with all levels of administration, faculty, and external constituents to coordinate departmental business, accomplish goals, and facilitate the resolution of concern

• Supervises, trains, and/or mentors staff including onboarding new personnel for timesheets and personnel action

• Performs procurement management tasks for department to include contracts management and purchase

Human Resource Management

• Develops or supports development of position descriptions, job advertisements and salary research

• Assists in coordinating all hiring actions including scheduling of interviews and interview support action

• Primary liaison between HR and EHS for topical issue

• Develops annual professional development plans with direct report

• Attends and participates in required educational programs and staff meetings

• Conducts other related tasks, requests, and duties as assigned

• Provides work direction, supervises, and evaluates performance of the Administrative Associate; may also supervise student workers as needed

• Performs other related HR duties as assigned

Contract and General Office Management

• Creates requisitions/contracts for memberships and subscriptions as well as service contracts for the department

• Ensure contracts and managed accounts follow the appropriate review process per policy and procedure

• Ensure all departmental purchases meet campus procedures, UT policies, and documentation requirement

• Performs inventory and assets management function

Qualifications:

Education

Required: Bachelor's degree in a relevant field or an equivalent combination of education, training, and experience.

Experience

Required:

• Four years of relevant, progressively responsible experience in any, all or combination of financial, administrative, human resources and/or operations

• Experience in budget development, and management

Preferred

• Supervisory experience preferred

• Minimum of 2-5 years working in a university environment

• Technical training on IRIS (SAP), payroll/personnel system and Taleo

• National Incident Management System course ICS 100

• CPR/AED/BFA layperson or instructor certification

WORK SCHEDULE: Monday-Friday, with occasional overnight travel.

WORK LOCATION: Knoxville