Business Office Assistant
Golden Valley, Minnesota
Employer: Frontier Management
Industry: Healthcare
Salary: Competitive
Job type: Full-Time
Business Office Manager Assistant
This position will also be a receptionist.
POSITION SUMMARY
The Business Office Assistant works directly under the Business Office Manager to maintain accurate financial records for the facility. The primary responsibilities are handling the Residential Funds Management System, relaying calls from the main line, processing mail, bank deposits, withdrawals, reconciliation, and acting as a support to the administrative staff. This position is responsible for all RFMS related transactions, and the submission of accurate monthly financial reports.
ESSENTIAL RESPONSIBILITIES AND DUTIES
Residential Funds Management System
Receptionist
Information and Support Resource
Maintenance and Security of Employment Related Records
Nursing Department Schedules
FACILITY COMPLIANCE
QUALIFICATIONS
Education and Experience
Preferred
Required Skills and Abilities
About Monarch:
Monarch's mission is to change the way short term rehabilitation and long-term care is delivered. We strive to make patient care and customer service come together, putting the needs of our residents and their families first. We fulfill the communities need for health and housing, in a comfortable well equipped, pleasant home like atmosphere.
We could not provide this caliber of services without our dedicated employees. We value their contributions and work hard to attract and retain the best talent by offering a positive and supportive work environment along with competitive pay, nice perks, and great benefits.
We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
This position will also be a receptionist.
POSITION SUMMARY
The Business Office Assistant works directly under the Business Office Manager to maintain accurate financial records for the facility. The primary responsibilities are handling the Residential Funds Management System, relaying calls from the main line, processing mail, bank deposits, withdrawals, reconciliation, and acting as a support to the administrative staff. This position is responsible for all RFMS related transactions, and the submission of accurate monthly financial reports.
ESSENTIAL RESPONSIBILITIES AND DUTIES
Residential Funds Management System
- Keeps an accurate log of resident's daily withdrawals.
- Every receipt is saved and signed.
- Balances trust every single day without exception.
- Pays resident's personal bills, i.e., Star Tribune.
- Maintains a professional and courteous demeanor with residents always.
- Works with BOM to print accurate checks.
Receptionist
- Sorts mail sends outgoing main in a timely manner.
- Answers phone calls and transfers them to the appropriate staff.
- Maintains an organized workspace.
- Works with BOM to handle all HR paperwork in an accurate and secure manner.
- Must contact staff to relay activities or HR changes.
Information and Support Resource
- Provides employment related information to staff as needed.
- Works as a liaison between staff and management when necessary.
- Assists staff with payroll or benefit questions.
- Maintains a high level of understanding of company employment policies.
- Takes the lead in ensuring consistent application of company employment policies
Maintenance and Security of Employment Related Records
- Ensures confidentiality of all employee records.
- Secures records to prevent unauthorized access.
- Preserves records according to company retention policy.
- Ensures personnel files do not contain prohibited information.
Nursing Department Schedules
- Ensures that scheduler is properly trained in the Nursing Schedule Software.
- Monitors accuracy and timeliness of Nursing Schedules and provides direction and assistance to Scheduler on such, as needed.
- Assures that adequate staffing levels are maintained.
- Assures timely posting of Nursing Staffing Hours.
- Works with Scheduler to review and respond to nursing staff time off and schedule change request
FACILITY COMPLIANCE
- Attends workShops/in-services pertinent to your department and designated by ADON.
- Attends meetings as directed to include departmental meetings, Quality Assurance meetings, etc.
- Attends all staff education of the Rehabilitation Center relating to safety, infection control and disease process.
- Participates in inspections and audits of department as needed to maintain safety and sanitary conditions as designated.
- Attends education programs on Continuous Quality Improvement, customer satisfaction and other such programs.
- Identifies areas of problem/needs through surveys and communicates these at QA&A committee meetings.
- Maintains and applies knowledge of current policies and procedures as outlined by Monarch Healthcare Management.
- Assists in policy and procedure development as needed.
- Maintains current knowledge of Minnesota Department of Health regulations.
- Always maintains resident confidentiality. Understands the need for complete privacy of all health care data
- Is knowledgeable of and abides by the importance of the Residents' Bill of Rights.
- Promotes a highly positive workplace centered on strong customer service, inclusivity and ensuring staff feel welcome and supported
QUALIFICATIONS
Education and Experience
- Must have at least a High School Diploma.
- Must have the ability to communicate, take direction, and maintain an organized workspace. Prior administrative experience of at least one year.
- Must be able to perform essential functions of the position with or without reasonable accommodation.
- Must qualify for employment, after criminal background check, per guidelines of the Minnesota Department of Human Services.
Preferred
- Experience with Health insurance, Medicare and Medicaid preferred
- Experience in healthcare, skilled nursing facility or assisted living community
Required Skills and Abilities
- Ability to effectively manage multiple tasks and pivot with sudden demands of your attention
- Resilience: ability to welcome constructive feedback, course correct and not take it personally
- Personability; ability to get along with all personality types and inspire trust with residents, staff, family
- High emotional intelligence (EQ)
- Ability to actively listen, with the goal of understanding
- Ability to clearly speak and proficiently read and write in English
- Comfort in operating in ambiguous situations and with diverse populations
- Ability to thrive in an environment that is fast-paced and rapidly growing
About Monarch:
Monarch's mission is to change the way short term rehabilitation and long-term care is delivered. We strive to make patient care and customer service come together, putting the needs of our residents and their families first. We fulfill the communities need for health and housing, in a comfortable well equipped, pleasant home like atmosphere.
We could not provide this caliber of services without our dedicated employees. We value their contributions and work hard to attract and retain the best talent by offering a positive and supportive work environment along with competitive pay, nice perks, and great benefits.
We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Created: 2024-09-02
Reference: 1219026
Country: United States
State: Minnesota
City: Golden Valley
Similar jobs:
-
Non-Exempt Temporary or Casual Office Assistant
University of Minnesota in Twin Cities, Minnesota -
Medical Office Administrative Assistant
Premise Health in Burnsville, Minnesota -
Dental Office Assistant - Business Assistant
AMERICAN DENTAL PARTNERS in Lakeville, Minnesota -
Dental Office Assistant - Business Assistant
AMERICAN DENTAL PARTNERS in Shakopee, Minnesota💸 $22 - $25 per hour -
Assistant Front Office Manager (P.M.) - $55K-$60K
Hyatt Regency Minneapolis in Minneapolis, Minnesota💸 $55000 per year -
Business Office Assistant
Frontier Management in Robbinsdale, Minnesota -
Dean's Office Student Admin Assistant
University of Minnesota in Twin Cities, Minnesota💸 $16.50 per hour -
Executive Administrative Assistant - Office & Administrative Specialist Principal
Minnesota Careers in St. Paul, Minnesota💸 $23.76 - $32.06 per hour -
North Orientation Lead and Office Assistant
McDonald's in Cloquet, Minnesota -
North Orientation Lead and Office Assistant
McDonald's in Duluth, Minnesota -
Dental Office Assistant - Business Assistant
AMERICAN DENTAL PARTNERS in Brooklyn Park, Minnesota -
Accounting and Office Assistant
Boutique Recruiting in Minneapolis, Minnesota -
Office Manager & Technical Assistant
University of Minnesota in Twin Cities, Minnesota -
North Orientation Lead and Office Assistant
McDonald's in Proctor, Minnesota -
Assistant Business Office Manager
Frontier Management in Minneapolis, Minnesota💸 $35 per hour -
Dental Office Assistant - Business Assistant
AMERICAN DENTAL PARTNERS in Brooklyn Park, Minnesota -
Dental Office Assistant - Business Assistant
AMERICAN DENTAL PARTNERS in Golden Valley, Minnesota -
Assistant Front Office Manager (P.M.) - $55K-$60K
Hyatt Hotels Corporation in Minneapolis, Minnesota💸 $55000 per year -
Student Posting - CAHSS Student Office Assistant
University of Minnesota in Duluth, Minnesota