Central Services Administrative Specialist Intermediate

Come help the Department of Corrections transform lives for a safer Minnesota! Each day when you come to work for the Department of Corrections, you have the opportunity to truly make a difference in the lives of those under our care and for those in communities throughout Minnesota.

Job Details

Working Title : Central Services Administrative Specialist Intermediate
Job Class: Central Services Administrative Specialist Intermediate
Agency: Corrections Department

• Job ID: 80568
• Location: Stillwater
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Regular
• Who May Apply: Open to all qualified job seekers
• Date Posted: 10/01/2024
• Closing Date: 10/07/2024
• Hiring Agency/Seniority Unit: Minnesota Department of Corrections
• Work Location: Minnesota Correctional Facility (MCF) - Stillwater
• Division/Unit: Support Services
• Work Shift/Work Hours: Day Shift/7:00 AM - 3:30 PM
• Days of Work: Monday - Friday
• Days Off: Saturday and Sunday
• Travel Required: No
• Salary Range: $20.45 - $27.12 / hourly; $42,700 - $56,627 / annually
• Classified Status: Classified
• Bargaining Unit/Union: AFSCME 206
• Designated in Connect 700 Program for Applicants with Disabilities :Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

This position exists to process incoming and outgoing facility and offender mail, correspondence, and packages; document a wide variety of legal and financial transactions for institution staff and the incarcerated population and assists with ordering, stocking, maintaining, and issuing materials and supplies. This position provides work direction and technical assistance to other staff and will provide backup services to an Office and Administrative Specialist Senior. All responsibilities must be performed according to established DOC policy and procedures and U.S. Postal regulations, with a major emphasis on security to ensure that no contraband or unauthorized mail or items enters or leaves the facility through the mail.

This position has direct contact with incarcerated individuals.

Qualifications

Minimum Qualifications

To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.

• Math skills sufficient to perform basic math calculations such as correctly processing orders and United Parcel Service (UPS) shipments, determining proper mail postage, reconciling order statements, and preparing purchase requests.
• English language skills (written, oral, and ability to read) sufficient to communicate clearly and accurately while speaking or writing and sufficient to understand the variety of documents that are necessary to read.
• Typing/keyboarding skills sufficient to perform skilled typing tasks with speed and accuracy.
• Word processing skills (preferably Microsoft Word) sufficient to prepare documents and reports that are grammatically correct, in proper format, and free of spelling errors.
• Spreadsheet software skills (preferably Microsoft Excel) sufficient to enter data in, develop, and manipulate spreadsheets.
• Data entry skills sufficient to access and update DOC-specific databases and other computer systems to gather and report data. Systems include the Statewide Integrated Financial Tools (SWIFT)-Fixed Assets, iTag, JPay, Electronic Inter-office Requisition (EIORs), Outlook, and iShare, FedEx, Speedy and mailroom programs.
• Database management skills sufficient to query information from computer logs and systems such as the Correctional Operations Management System (COMS).
• Customer service skills sufficient to deal diplomatically with staff, offenders, other agencies, and the public via the phone and in-person.

Preferred Qualifications

The following qualifications are strongly desired of applicants seeking consideration for this position:

• Experience working in a mailroom in a large organization.
• Experience working in a secured or correctional setting.
• Experience working with fixed assets in a large organization.
• Knowledge of iTag, COMS, and/or JPay.

Physical Requirements

The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position and may be required to complete a tuberculosis screening. For a copy of the PDA, please email Loren Foster at Loren.Foster@state.mn.us .

Additional Requirements

The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections' policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.

Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections' policy. This may include a review of job performance and discipline records.

New employees will be fingerprinted within the first 30 days of employment.

The Minnesota Department of Corrections (DOC) does not participate in E-Verify. The DOC will not sponsor applicants for work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.

Application Details

How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .

Contact

If you have questions about this position, contact Loren Foster at Loren.Foster@state.mn.us or 651-361-7305 .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Loren Foster at Loren.Foster@state.mn.us .

About Department of Corrections

Go from a job to a meaningful career with the Minnesota Department of Corrections where we work to transform lives for a safer Minnesota! We hold people responsible for the offenses they commit while giving them the tools they need to succeed as they transition back to our communities. These people may be incarcerated in our correctional facilities or be under our supervision in the community. No matter a person's custody status, our mindset is the same: a person's path to rejoining the community starts on the day they begin serving their sentence. Become part of this mindset by joining our team! With the DOC you will find many promotional opportunities, great State of Minnesota benefits, competitive pay, free parking, and workout facilities at most locations.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.