Division Executive Officer

Summary

The primary purpose of this position is to serve as an Executive Officer assigned to one of four Divisions in the Field Intelligence Directorate (FID), Office of Intelligence and Analysis (I&A), U.S. Department of Homeland Security (DHS).

Individuals selected for these positions will be expected to relocate in FY26 - FY29.

This job is open to

• Internal to an agency
  
  Current federal employees of this agency.

Clarification from the agency

This Job is Open to GS-13 and GS-14 Current I&A employees only

Duties

This position supports Division level administrative, logistical, personnel, travel, and transparency and oversight matters that pertain to FID field locations. The Division Executive Officer (DXO) position is responsible for providing a broad array of administrative and programmatic support to the division and field personnel. The DXO will also support I&A's Transparency and Oversight Program Office by providing training and oversight of field personnel on privacy and civil right and civil liberties matters.

The assignment involves complex problem identification, definition and resolution on a variety of topics, as well as planning and coordination with numerous Federal (including DHS components) and State, Local, Tribal, Territorial and Private Sector (SLTTP) partners. The incumbent supports a wide range of relationship building and intelligence and information sharing activities across a range of homeland security topics and issues.

DUTIES INCLUDE:

• Serves as the Division's subject matter expert on policies related to administration, logistics, personnel, travel, and transparency/oversight matters.
• Supports the Division Director in overseeing planning, organization, and direction of I&A FID division activities. Assists the Division Director in monitoring current operations, including daily operations, critical incidents, and planned operations.
• Implements and assesses strategic plans, objectives, and monitors performance in alignment with the overall goals and priorities of DHS, I&A, and FID. Assesses and reports on performance, operational gaps and risks.
• Leads initiatives on behalf of the Division Director that requires cross-coordination with other FID divisions and regions to achieve common goals. This includes performing coordinating activities aimed at improving division and regional operations.
• Coordinates with the I&A Transparency and Oversight Program Office to ensure division awareness and compliance with analysis, collection, engagement and information sharing policies and procedures, and civil rights/civil liberties (CRCL) and privacy laws and regulations; serves as the division point of contact for CRCL and privacy matters.
• Manages the division tasking program, schedules engagements and meetings for the Division Director and coordinates division and regional visits with headquarters and field staff.
• Develops and analyzes internal administrative policies and procedures of the Division through independent reviews, coordination with internal and external components, preparation of special reports, and extensive research and analysis.
• Provides Administrative Support and tracking of logistical needs of the Division, including budget submissions and tracking.
• Proofreads/edits correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format. Coordinates/forwards correspondence to appropriate office on all staffing correspondence. Aids division and field staffing writing and editing correspondence, drafting memos and preparing communications on the Division Director's behalf.
• Analyzes routine and non-routine problems encountered and resolves them. Refers deviations, problems, and unfamiliar situations to the supervisor for assistance, as required.
• Exercises keen judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Demonstrates the ability to work independently on projects, from conception to completion, and must be able to work under pressure to handle a wide variety of activities and sensitive personnel and procurement-related matters with discretion.

Requirements

Conditions of Employment

• Must be able to obtain/maintain a TS/SCI Security Clearance.
• This is a Testing Designated Position (TDP) and is covered by the Department of Homeland Security Headquarters Drug-Free Workplace Program.
• Must be a U.S. Citizen.
• Overtime may be required in response to a significant event.
• Overnight Travel of 1-5 nights per month may be required
• Individual must sign a Mobility Agreement

Qualifications

To qualify for the GS-14 level, you must possess at least one year of specialized experience equivalent to the GS-13 grade level in the Federal service, or comparable experience not gained through Federal service.

You must have one year of specialized experience that has provided the applicant with the knowledge, skills, and abilities to successfully perform the duties of the position.

For this position, specialized experience is defined as supporting ongoing or emerging substantive information sharing and dissemination activities in any established specialty area. Such experience may include conducting a variety of complex assignments within his/her area of responsibility and conducting and directing in-depth research and analysis in support of homeland security. Additionally, such experience could be gained from:

Working with State and Local partners to create and information-sharing environment between them and the National Intelligence/Law Enforcement community.

Additional information

Relocation expenses are not authorized however current I&A employees may be eligible for relocation incentives.

Note: One or more positions may be filled using this vacancy announcement.

This is a permanent appointment in the Excepted Service and will be filled on a full-time permanent basis. Employees hired under an Excepted Service appointment may be required to serve a two (2) year trial period. This position is classified in the Excepted Service under Title 50.

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, and genetic information, and age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation to ensure you meet the minimum qualification requirements.

The competencies or knowledge, skills, and abilities needed to perform this job are:

1. Knowledge of the principles of intelligence operations and of analytical, collection and reporting principles used to gather, analyze, and evaluate a variety of information from multiple sources with a focus on threat information.
2. Ability to plan and formulate policies, procedures, and strategies to provide outreach, advisory services and training on intelligence and information coordination operations.
3. Ability to enable and support intelligence activities across intelligence and law enforcement agencies.
4. Ability to communicate effectively both orally and in writing with all levels of management and employees to provide advice on procedures, practices, and policies.

If you are amongst the best qualified, you may be referred to the hiring manager for consideration and may be called for an interview.

If, after reviewing your resume and/or supporting documentation, a determination is made that you have overstated your qualifications and/or experience, you will be removed from consideration.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  
  
  1. Your resume.
  2. Your cover letter. Not to exceed two pages describing qualifications and interest in the position.
  3. Your most recent performance evaluation.
  
  
  You may be asked to submit additional documents during the resume review process (e.g., writing samples, or ask applicants to complete questionnaires or assessments). Applicants also may be asked for references during the selection process. Incomplete packages will not be referred to the Hiring Manager.
  
  
  If you are relying on your education to meet qualification requirements:
  
  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
  schools accredited by accrediting institutions recognized by the U.S. Department of Education.
  
  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to Apply
  
  To apply for this position, you must submit your resume, a complete the occupational questionnaire and submit the documentation specified in the Required Documents section.
  
  The complete application package must be submitted by 11:59 PM (EST) on 08/23/2024
  
  To begin, click Apply Online to create a USAJOBS account or log in to your existing account.
  
  Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
  
  Click the Submit My Answers button to submit your application package.
  
  It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
  
  To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
  
  To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
  
  Agency contact information
  
  DHS INTEL ICAG Support
  
  Email
  
  DHS.INTEL.ICAG@hq.dhs.gov
  
  Address
  
  IC - DHS Office of Intelligence and Analysis Customers
  
  3801 Nebraska Avenue NW
  
  Washington, DC 20016
  
  US
  
  Next steps
  
  Once the application window closes, all application packages will be reviewed for completion prior to referral to the selecting official.
  
  Please address questions regarding application procedures to DHS.INTEL.ICAG@HQ.DHS.GOV.
• Fair and Transparent
  
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents

1. Your resume.
2. Your cover letter. Not to exceed two pages describing qualifications and interest in the position.
3. Your most recent performance evaluation.

You may be asked to submit additional documents during the resume review process (e.g., writing samples, or ask applicants to complete questionnaires or assessments). Applicants also may be asked for references during the selection process. Incomplete packages will not be referred to the Hiring Manager.


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To apply for this position, you must submit your resume, a complete the occupational questionnaire and submit the documentation specified in the Required Documents section.

The complete application package must be submitted by 11:59 PM (EST) on 08/23/2024

To begin, click Apply Online to create a USAJOBS account or log in to your existing account.

Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

Click the Submit My Answers button to submit your application package.

It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

Agency contact information

DHS INTEL ICAG Support

Email

DHS.INTEL.ICAG@hq.dhs.gov

Address

IC - DHS Office of Intelligence and Analysis Customers

3801 Nebraska Avenue NW

Washington, DC 20016

US

Next steps

Once the application window closes, all application packages will be reviewed for completion prior to referral to the selecting official.

Please address questions regarding application procedures to DHS.INTEL.ICAG@HQ.DHS.GOV.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request