Education Coordinator III

Job Summary

Undergraduate Medical Education (UME) coordinator for Sidney Kimmel Medical College's (SKMC) Department of Academic Affairs. The Education Coordinator III is responsible for administrative and logistical aspects of the Clinical and Translational Research (CTR) track of Scholarly Inquiry (SI). SI is a required component of the SKMC UME curriculum that spans all four class years. It is intended to provide medical students with skills and experience that they need to become critical consumers and producers of healthcare knowledge. This position works collaboratively with the Education Program Manager, SI Director, SI Track Directors, other SI Education Coordinators and faculty mentors to ensure optimal delivery of the SI courses throughout the year.

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.

• Advance and contingency planning for student and faculty sessions, events, and meetings, as well as effectively problem solves including escalating issues to the SI leadership team to ensure smooth delivery of the curriculum.

• Supports program educational activities by ensuring accurate and timely content on the Canvas learning management system; performs and coordinates uploads of appropriate content; controls user access to the appropriate portions of the learning management system.

• Coordinates and communicates faculty deadlines for didactic sessions including editing presentations, overseeing formatting and revisions, and supporting other faculty curricular needs as assigned.

• Coordinates faculty grading process, releasing faculty feedback to students through assessment software and keeping track of grades in shared network folders and Canvas learning management system.

• Tracks and maintains records of student progress, communicating with appropriate faculty and staff on students in danger of failing the course.

• Schedules and coordinates meetings for SKMC leadership and faculty, including maintaining meeting minutes, reserving rooms, AV, and catering; communicates minutes and follow-ups to ensure completion of outstanding items promptly and accurately.

• Maintains accurate and current databases of all documents, rosters, timelines and procedures in shared network folders to optimize team performance.

• Creates and maintains detailed documentation of continuous quality improvement measures for the assigned SI track curriculum annually.

• Interacts with co-workers, faculty, students, visitors, and other staff consistent with the values of Jefferson.

Competencies (Knowledge, Skills, and Abilities Required):

• Work autonomously to balance competing priorities and deadlines.

• Is detail-oriented and effectively problem solves to address any challenges or inefficiencies that may arise.

• Takes the initiative to propose changes that help with track/program improvement.

• Multi-task current and upcoming/future curricular components throughout the academic year, including coordination of scholarly research and special events.

• Responsible for calendaring and complex meeting management requiring interaction and follow-up communication with leadership, faculty, students, and staff.

• Organizes and coordinates curricular logistics for student body including room reservations, catering, AV, and other necessary space accommodations.

Qualifications

Education:

High School Diploma or GED required; Bachelor's Degree preferred

AND

Experience:

A minimum of 5 years prior related experience in higher education preferred

Closing Statement

About Jefferson

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University , home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health , nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.