Education Coordinator III - JMC

Undergraduate Medical Education (UME) coordinator for Sidney Kimmel Medical College's (SKMC) Department of Academic Affairs. The Education Coordinator III is responsible for all administrative and logistical aspects of the Case-Based Learning (CBL) component of the Year 1 and Year 2 SKMC curriculum. This position works collaboratively with the CBL Director, Phase 1 Director and small group leaders to ensure optimal delivery of the CBL component throughout the year. The Education Coordinator III works with SKMC Phase 1 Director to oversee all student absence requests and is responsible for absence notifications of students to faculty, and staff. This role also manages the Senior Associate Dean's calendar and is responsible for complex meeting arrangements as well as processing and tracking travel and expense reimbursements.

ESSENTIAL FUNCTIONS:

• Advance and contingency planning for student and faculty sessions, events, and meetings, as well as effectively problem solves including escalating issues to the CBL Director to ensure smooth delivery of the curriculum.
• Supports program educational activities by ensuring accurate and timely content on the Canvas learning management system; performs and coordinates uploads of appropriate content; controls user access to the appropriate portions of the learning management system.
• Coordinates and communicates faculty deadlines and overseeing formatting and revisions of curricular materials.
• Tracking and coordinating faculty substitutions when necessary and communicating relevant information to students and faculty.
• Schedules and coordinates meetings for SKMC leadership and faculty, including maintaining meeting minutes, reserving rooms, AV, and catering; communicates minutes and follows-up to ensure completion of outstanding items promptly and accurately.
• Maintains accurate and current databases of all documents, rosters, timelines and procedures in shared network folders to optimize team performance.
• Creates and maintains detailed documentation of continuous quality improvement measures for the SKMC curriculum annually.
• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.

Qualifications

EDUCATIONAL/TRAINING REQUIREMENTS :

High School Diploma or GED, Bachelor's Degree preferred.

EXPERIENCE REQUIREMENTS :

A minimum of 5 years prior related experience; higher education experience preferred.

Conditions of Employment

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson's clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Closing Statement

About Jefferson

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University , home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health , nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.