Event Coordinator

Department

Alumni Affairs

Florida State University will soon embark on its next comprehensive campaign. As the silent phase of the campaign begins, the Division of University Advancement is accelerating the hiring of additional Advancement Events professionals campus-wide and is excited to build out its team. For Advancement professionals who are interested in being a part of a comprehensive campaign from the beginning for their career development, the timing is ideal to join our team.

Responsibilities

This position directly supports the Advancement Engagement team to create effective engagement events while ensuring that the internal and external stakeholders are engaged and informed. This position will report to the Assistant Director of University Advancement Events. Key responsibilities include data guest management, creation and management of event supplies and collateral, creation of proactive reports, on-site registration management, training and supporting event volunteers, leading venue and vendor research as well as event coordination. The incumbent is expected to reinforce a collaborative and supportive relationship within and among the Advancement division.

• Assist with planning, coordinating and implementing in-person and virtual Advancement and college/unit-specific events, including board meetings, annual donor recognition events, general alumni events, regional engagement and stewardship events and other advancement-related or internal events as assigned; assist with logistical arrangements such as equipment rental, video conferencing audio-visual and photography. Coordinate production elements, event rentals, menu selection and on-site event support. Research and propose event venue options which vary based on event needs.
• Assists in the creation of event design boards and event proposals.
• Stays ahead of event trends and implements trends as appropriate.
• Assists with the gathering of collateral for pre and post event briefings. Prepares event thumbnail reports, briefing overview materials, event timelines/run of shows and other event materials that may be required for event briefings.
• Adheres to department planning templates and protocols. Updates planning templates when necessary.
• Collaborates with Advancement Communications to develop event communication plans to ensure events are marketed where necessary.
• Tracks and monitors event expenses and revenues.
• Protects confidential information.
• Perform other related duties as required and assigned.
• Involved in the development of new Advancement engagement programs and adds value to existing
• Programs.
• Assists with the planning and coordination of Alumni Division of University Advancement Events.
• Assists Operations Coordinator in receiving, record and track RSVPs pre and post event and seating
• assignments using the preferred Advancement database.
• Stays ahead of event registration and check-in trends and adapts where necessary.

Qualifications

A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)

A valid Florida or Georgia Driver's License, or the ability to obtain upon start date.

Helpful

The ideal candidate will be a confident communicator, comfortable engaging with both internal and external stakeholders. They must exhibit exceptional organizational skills and attention to detail, along with strong written and verbal communication skills. We seek a proactive team player who can also work independently, demonstrating enthusiasm, an outgoing personality, and a working knowledge of events. The ability to take direction and execute tasks efficiently is crucial.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

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How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Applicants must upload a resume with their online application.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check .

This position is being advertised as open until filled. The hiring committee will review applications as received.

Flexibility is essential, as the role will at times require availability outside of standard 8-5 business hours and occasional travel.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at : https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf .