Executive Administrative Assistant
Ponte Vedra Beach, Florida
In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen.
The Best Players Need the Best People.
This position performs executive level administrative work, including frequent high-level clerical work organizing, scheduling, coordinating, researching, compiling and sometimes analyzing information for supervisor(s) and the International & Digital teams. The position includes elements of clients facing support and communication for both domestic and international partners/vendors. The role will report to the Senior Vice President of International and the Senior Vice President of International Media.
QUALIFICATIONS
RESPONSIBILITIES/DUTIES
The Best Players Need the Best People.
This position performs executive level administrative work, including frequent high-level clerical work organizing, scheduling, coordinating, researching, compiling and sometimes analyzing information for supervisor(s) and the International & Digital teams. The position includes elements of clients facing support and communication for both domestic and international partners/vendors. The role will report to the Senior Vice President of International and the Senior Vice President of International Media.
QUALIFICATIONS
- Bachelor's degree in related field required. An equivalent amount of education and experience may be substituted.
- Minimum of ten years secretarial or other administrative support experience for senior level management required.
- International experience and/or a second language are preferred.
RESPONSIBILITIES/DUTIES
- Complete a broad variety of administrative tasks and provide strong executive level support for the International and Digital teams. Coordinate meetings, schedules, prioritizes appointments, and ensures that meetings, deadlines, presentations, and other duties are carried out
- Assists executives in implementing department activities and communications, internal and external
- Coordinate travel arrangements, visa requirements, flights, accommodations, and other itinerary specifics
- Act as the point of contact among executives, employees, clients and other external partners
• manage information flow in a timely and accurate manner - Prepare executive level expense reports and expense report approvals, in Concur, - may include more VP's in addition to direct management.
- Supports / helps track international office budgets
- Handling memos, reports, and related documents, including sensitive information. Keeping confidential information.
- Support teams within International Media, & Digital with upcoming events and workshops.
- Assist vendors and international media partners with travel and meeting plans to the Global Home & PGA TOUR events as needed.
- Provide executive level support for The PLAYERS Championship and President Cup tournaments by managing attendance, invites, events, credentials, gifting, hospitality, and parking.
- Coordinate and process all credential requests for International Media and Digital in Populous.
- Purchase office supplies within defined budgetary limitations.
- Acts as Global Home liaison for departments. Register visitors in iOffice, welcome visitors and maintain an appropriate professional demeanor toward visitors and partners.
- Order products and track gift inventory in Allocadance for International Media and Digital.
- Special projects or other duties as assigned.
Created: 2024-10-17
Reference: gvzJUzNl8JT9
Country: United States
State: Florida
City: Ponte Vedra Beach
About AEG
Founded in: 1994
Number of Employees: 28000
Website: https://www.aegworldwide.com/
Career site: https://www.aegworldwide.com/careers
LinkedIn: https://www.linkedin.com/company/aeg
Facebook: https://www.facebook.com/AEGWorldwide/
Similar jobs:
-
Administrative Assistant II
University of Florida in Gainesville, Florida💸 $38000 - $45700 per year -
Administrative Assistant
Ascension Health in Destin, Florida -
Administrative Assistant 3, South Palm Surgery Center, FT, 8:30a-5p
Baptist Health South Florida in Boca Raton, Florida💸 $18.05 - $21.84 per hour -
Administrative Assistant
Five Star Senior Living in Pompano Beach, Florida -
Administrative Assistant II
University of Florida in Gainesville, Florida💸 $16.07 - $23.00 per hour -
Administrative Assistant
FirstService Residential in Miami, Florida -
Administrative Assistant - PDHC
Aveanna Healthcare in Brandon, Florida -
Administrative Assistant II
Sarasota County Schools in Sarasota, Florida -
Administrative Support Assistant (Inpatient Mental Health)
Veterans Health Administration in Orlando, Florida -
Administrative Assistant Associate - Legal
Progressive Insurance in Riverview, Florida💸 $17.25 per hour -
Administrative Assistant
FirstService Residential in Destin, Florida💸 $20.00 per hour -
Administrative Assistant III / Bookkeeper - Office of Strategic Engagement
Sarasota County Schools in Sarasota, Florida -
Administrative Assistant
Lee Health in Fort Myers, Florida💸 $18.64 - $23.30 per hour -
Administrative Assistant
FirstService Residential in Miami, Florida💸 $24 per hour -
Faculty Administrative Assistant
Moffitt Cancer Center in Tampa, Florida -
Administrative Assistant, Full-time (Healthcare)
AVI Foodsystems in Orlando, Florida -
Events Administrative Assistant | Medical, Dental, Vision after 30 days, Paid Vacation, Free Room Nights plus more!
Hyatt Hotels Corporation in Jacksonville, Florida -
Administrative Assistant
FirstService Residential in Aventura, Florida💸 $21.00 per hour -
Administrative Assistant (Rizzetta & Company)
FirstService Residential in Tampa, Florida -
Administrative Assistant III
University of Florida in Gainesville, Florida💸 $22.00 - $24.00 per hour