Executive Assistant - College of Social Work

Department

FSU College of Social Work

Responsibilities

Responsible for performing executive and administrative functions for the Dean's Office.

• Facilitates the efficient utilization of the Dean's time through maintaining his calendar, planning and scheduling of appointments/meetings.
• Screen telephone calls, mail, emails and visitors.
• Route requests, inquiries and complaints from University personnel, the community, and the press.
• Draft written correspondence as well as reports and forms including conducting appropriate research for such documents.
• Perform special projects, research, and confidential assignments as needed.
• Provide analytical support by finding creative and innovative solutions to problems presented.
• Serves as the travel and purchasing representative to the Dean.
• Manages annual faculty evaluation process, assists with promotion and tenure, and new faculty visitors/hires in coordination with CSW HR team.
• Prepares the Dean's agenda and organizes materials for his consideration at formal meetings.
• Offers support and coordination or assists with drafting talking points, brief remarks and correspondence for the Dean.
• Provides administrative support, including agendas, meeting minutes and materials for various committees as assigned.
• May require working with executive level, confidential and sensitive information.

Qualifications

High School diploma or equivalency and six years' experience or a combination of post high school education and experience equal to six years.

Preferred Qualifications

Possesses the range and capacity to be both organized behind the scenes as a proactive problem-solver and as a friendly front-facing initial point of connection for the Dean's office within the College and at various events.

Contact Info

Angela Shrum - ashrum@fsu.edu

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive too l to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation , or call FSU Human Resources at (850) 644-6034 .

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check .

This posting is being re-advertised. Previous applicants need not apply.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at : https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf .