Executive Assistant

Job Description

Ready to join a dynamic company in the hospitality and service industry where people help drive the success of the business? Since its inception in 1957, Invited has operated with the central purpose of building relationships and enriching the lives of our members, guests and more than 17,000 employees. We are the largest owner and operator of private clubs nationwide, with 150+ country clubs, city clubs, and athletic clubs. Our Clubs offer first-class amenities, including championship golf courses, modern workspaces, handcrafted cuisine, resort-style pools, state-of-the-art racquet facilities, fitness centers, and much more. Come be a part of this incredible and inclusive team at Invited !

Job Summary:

The Executive Assistant is responsible for providing skilled administrative support to the Executive represented. They are responsible for successfully handling multiple projects while prioritizing & meeting deadlines.

Responsibilities:

• Support regional team members in scheduling and maintaining corporate travel
• Supporting expense coding and approvals for regional ream and club leaders
• P-Card reviews, approvals, and completion
• Collect data and compile from the field for regional review
• Participate in regional meetings, training, and seminars
• Some travel may be required
• Schedule appointments and meetings, maintain calendar, handle routine matters without escalating to the executive(s)
• Manage and submit expense reports weekly
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
• Attend and take detailed minutes for weekly meetings
• Arrange travel accommodations as needed
• Complete special projects as assigned

Qualifications:

• Bachelor's degree in business administration, communications, or a related field preferred
• 3-5 years of work experience in an administrative/office management role
• Must have exceptional attention to detail
• Ability to work quickly, communicate well on status, and demonstrate flexibility
• Strong organizational and time management skills, and ability to prioritize
• Must be a self-starter and driven
• Excellent verbal and written communication skills and strong interpersonal skills
• Strong problem-solving skills and analytical abilities
• Strong organizational skills, must be able to stay on top of key projects, project plan, and be able to provide updates to Executives
• Can manage independently with minimal supervision
• A team player who is flexible and can handle stressful situations
• Must be proficient with Microsoft Office (particularly Word/Excel)
• Additional experience in Microsoft Teams, Sharepoint, and Oracle HCM is preferred

Have more questions? Check out our Invited Jobs website for more details about ClubLife, the Employee Experience, Company Benefits, and Our Culture. Be a part of our Social Networks: LinkedIn Instagram Twitter Facebook

Invited is an Equal Employment Opportunity Employer

The job posting outlines the general requirements for this position and is not a comprehensive list of duties, responsibilities, or requirements. Additional duties not mentioned here may be assigned as needed to ensure the smooth operation of the Club.