Executive Assistant -English/Spanish

Fort Lauderdale, Florida

Employer: Frontier Management
Industry: Other
Salary: Competitive
Job type: Full-Time
We are looking for a highly organized and efficient Bilingual Executive Assistant for a construction company in Fort Lauderdale . The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools. English and Spanish fluency required.

Apply in person at 8040 Peters RD Suite-H100, Plantation, FL 33324

Essential functions and Responsibilities:
  • Manage and coordinate the executive's schedule, ensuring optimal time management.
  • Schedule and organize meetings, appointments, and conference calls.
  • Coordinate all aspects of internal and external meetings, including logistics, agendas, and materials.
  • Ensure meeting rooms are set up with necessary equipment and materials.
  • Serve as the primary point of contact for internal and external inquiries directed to the executive.
  • Draft and proofread emails, memos, and other correspondence.
  • Arrange travel plans, accommodations, and itineraries for the executive.
  • Anticipate and address travel-related issues to ensure smooth arrangements.
  • Maintain organized and up-to-date files, both physical and digital.
  • Assist in the preparation and distribution of reports and presentations.
  • Handle sensitive information with the utmost discretion and maintain confidentiality.
  • Uphold a high level of professionalism and integrity.

Qualification:
  • General experience working for a construction type organization.
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication abilities.
  • Proficient in MS Office and calendar management tools.
  • Ability to multitask and prioritize tasks efficiently.
  • Detail-oriented with a proactive and problem-solving attitude.
  • Bachelor's degree or Master's degree in a related field, plus 3 years of related work experience.
  • English and Spanish fluency required.
Created: 2024-09-11
Reference: 1164764
Country: United States
State: Florida
City: Fort Lauderdale
ZIP: 33301

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