Executive Assistant - Research Operations
Cincinnati, Ohio
Employer: Cincinnati Childrens Hospital Medical Center
Industry: Research
Salary: $23.02 - $28.06 per hour
Job type: Full-Time
Expected Starting Pay: $23.02 - 28.06
About: Provides secretarial/administrative support to employees or groups in the organization. Reports to VP of Research Operations. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, calendars and diaries. May arrange business travel, coordinate meeting arrangements, and/or track expense
SCOPE: Work has broad; organizational impact and routine exposure to confidential and sensitive information through support of Vice Presidents.
RESPONSIBILITIES
• Coordination
Coordinate work, schedules, activities, information, and processes. Function as a team lead and may provide input into evaluations. May direct the work of others and delegate tasks. Support complex projects and processes from concept through completion that have organizational impact and/or external constituents. Establish and implement reporting systems. Establish office procedures and initiates development of related policies and practices. Manage e-mail correspondence and establishes priority. Independently identified resources and practical processes for completing projects; make recommendations to appropriate personnel. Schedule travel including multiple individuals and locations taking into account budget, travel preferences and time constraints. Schedules and coordinates conferences, meetings and interviews using judgment about time management
• Communication
Develop and maintain efficient internal communication processes to support the activities of the department/division. Communicate effectively with executive level personnel. Participate as department representative at meetings, relay relevant information, and provide necessary follow up. Act as a liaison with external organizations and leaders. Represent the department/program head as an agent to handle procedural issues, take action, and communicate results back to the appropriate person. Diffuse crises or critical situations in the absence of manager. Act as a gatekeeper, directing people appropriately, deciding upon priority of requests/situations, and escalating as needed to responsible manager. Take ownership of issues and concerns communicated to the department/program and provide follow-up to bring issues to conclusion. Ensure important operational information regarding the division/program is communicated to appropriate staff. Speak in public as a representative of the department.
• Technology
Use software applications to create and edit workbooks, documents, and presentations. Understand the functions of software used in the department and uses this knowledge to organize information. Produce queries from databases and reviews data to look for variances.
• Preparation
Take and prepare minutes, reviews, and distribute independently. Prepare board packets. Research data and compiles reports. Compose and edit documents such as newsletters and proposals.
• Equipment
Set up, operate, and maintain office equipment.
Qualifications:
Required:
• High school diploma or equivalent
• 3 - 5 years of work experience in a related job discipline
Cincinnati Children's is proud to be an Equal Opportunity Employer that values and treasures Diversity, Equity, and Inclusion. We are committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status. EEO/AA/M/F/Veteran/Disability
About: Provides secretarial/administrative support to employees or groups in the organization. Reports to VP of Research Operations. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, calendars and diaries. May arrange business travel, coordinate meeting arrangements, and/or track expense
SCOPE: Work has broad; organizational impact and routine exposure to confidential and sensitive information through support of Vice Presidents.
RESPONSIBILITIES
• Coordination
Coordinate work, schedules, activities, information, and processes. Function as a team lead and may provide input into evaluations. May direct the work of others and delegate tasks. Support complex projects and processes from concept through completion that have organizational impact and/or external constituents. Establish and implement reporting systems. Establish office procedures and initiates development of related policies and practices. Manage e-mail correspondence and establishes priority. Independently identified resources and practical processes for completing projects; make recommendations to appropriate personnel. Schedule travel including multiple individuals and locations taking into account budget, travel preferences and time constraints. Schedules and coordinates conferences, meetings and interviews using judgment about time management
• Communication
Develop and maintain efficient internal communication processes to support the activities of the department/division. Communicate effectively with executive level personnel. Participate as department representative at meetings, relay relevant information, and provide necessary follow up. Act as a liaison with external organizations and leaders. Represent the department/program head as an agent to handle procedural issues, take action, and communicate results back to the appropriate person. Diffuse crises or critical situations in the absence of manager. Act as a gatekeeper, directing people appropriately, deciding upon priority of requests/situations, and escalating as needed to responsible manager. Take ownership of issues and concerns communicated to the department/program and provide follow-up to bring issues to conclusion. Ensure important operational information regarding the division/program is communicated to appropriate staff. Speak in public as a representative of the department.
• Technology
Use software applications to create and edit workbooks, documents, and presentations. Understand the functions of software used in the department and uses this knowledge to organize information. Produce queries from databases and reviews data to look for variances.
• Preparation
Take and prepare minutes, reviews, and distribute independently. Prepare board packets. Research data and compiles reports. Compose and edit documents such as newsletters and proposals.
• Equipment
Set up, operate, and maintain office equipment.
Qualifications:
Required:
• High school diploma or equivalent
• 3 - 5 years of work experience in a related job discipline
Cincinnati Children's is proud to be an Equal Opportunity Employer that values and treasures Diversity, Equity, and Inclusion. We are committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status. EEO/AA/M/F/Veteran/Disability
Created: 2024-09-20
Reference: 154726
Country: United States
State: Ohio
City: Cincinnati
ZIP: 45219
Similar jobs:
-
Executive Assistant
Progressive Insurance in Mayfield Village, Ohio -
Assistant Executive Housekeeper
Hyatt Hotels Corporation in Cleveland, Ohio -
Executive Assistant - Marketing
Wendy's in Dublin, Ohio💸 $60000 - $102000 per year -
Executive Administrative Assistant Job Details | Timken
Timken in North Canton, Ohio -
Office Manager and Executive Assistant to CEO
AEG in Wooster, Ohio -
Executive Assistant Senior
Progressive Insurance in Mayfield Village, Ohio -
Assistant Executive Housekeeper
Hyatt Regency Cleveland in Cleveland, Ohio -
Executive Administrative Assistant InterContinental Hotel and Conference Center
IHG in Cleveland, Ohio -
Ombudsman Executive Assistant
Ohio Department of Aging in Columbus, Ohio