Executive Secretary Administrative Assistant - Operational (DOH/NMRC #11870)

$17.99 - $27.89 Hourly

$37,422 - $58,003 Annually

This position is a Pay Band 50

Posting Details

This posting will be used for on-going recruitment and will remain open until filled. Applicant lists may be screened more than once.
New Mexico Rehabilitation Center (NMRC) is a Joint Commission accredited specialty hospital providing rehabilitation services to citizens of the State of New Mexico.

Why does the job exist?

The Incumbent in this position will provide high level administrative and support to the the Hospital Administrator and staff in the areas of office administration, as well as, maintain records in accordance with all policies, rules and regulations, prepare on-call schedule, compose correspondence, maintain inventory of supplies and equipment.

How does it get done?

Incumbent will be responsible but not limited to personnel actions, leave requests, property management documents, fiscal documents, work orders. Participate in weekly meetings, coordinate, organize, and schedule all meetings, appointments, and workshops to ensure the Nursing Director has no conflicts and is adequately updated on the changes and/or status of daily, weekly, and/or monthly schedule.

Who are the customers?

Employees and clients at the New Mexico Rehabilitation Center.

Ideal Candidate

Ideal candidate will have: Experience with high level administrative support; Experience with policies and procedure; Experience working with making and maintaining appointments as well as cancellations, reschedules and/or no shows; Experience with taking minutes for meetings; Experience working with Microsoft Excel and Microsoft Word.

Minimum Qualification

High School diploma or Equivalent and one (1) year of related experience in office administration. Substitutions Apply. See Substitution Table below.

Substitution Table

These combinations of education and experience qualify you for the position:
Education Experience 1 High School Diploma or Equivalent AND # of months or years of experience specified in the minimum qualification 2 Associate's Degree AND Zero years of experience
• Education and years of experience must be related to the purpose of the position.

• If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements

Employment is subject to nationwide criminal background check and is conditional pending results. Must possess and maintain a valid Driver's License. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment. Successful completion of Health Insurance Portability and Accountability Act (HIPAA).

Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Possible exposure to irate clients. Incumbent will work under stress and frequent time constraints. Some statewide travel is required. Computer use, long periods of sitting. Some travel may be required. May require overtime.

Supplemental Information

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Agency Contact Information: Mariko Morales (575) 347-3417. Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.