Administrative Assistant III

Job Reference 1247558

Location Loving, New Mexico, United States

Industry Oil & Gas - Onshore Oil

Function Administration

Job Type Contract

Date Added August 21, 2024

Airswift is looking for an Administrative Assistant to support a major client on a 6-month assignment based in Kermit, TX, Loving NM or Carlsbad NM

You will be responsible for supporting daily operations including data gathering, scheduling, and coordination of various office activities.

Responsibilities:
• Review of daily production data verification that entries are complete and accurate including curtailment, downtime, and variance comments
• Team Training - tracking team needs for compliance dates and setup as necessary
• Safety Leadership Team (SLT) / Stand Downs / Safety Meetings - attend meetings and provide support and scheduling
• Assist with Intelex data compilation as needed, Load Intelex data as required
• Assist with LSR and Campaign data gathering and compilation
• Invoice processing in SAP and Open invoice
• Invoice verification and cost tracking
• Assist with cost tracking LOE forecasting and KPIs
• Perform a wide range of secretarial and office duties dealing with sensitive and confidential information with limited supervision
• Assist area Support Groups as needed, i.e., HR, Regulatory, Environmental, Artificial Lift, Compression, Support Services, HSE, etc.
• Coordinate setting up business meetings and training
• Assist with new employee onboarding including assisting personnel with computer, mobile phone, and other supply needs
• FDG admin and assist Production account team

Requirements:
• Must be legally authorized to work in the United States as a U.S. citizen or national, or an alien admitted as a permanent resident, refugee or asylee
• 3+ years of experience in an office support or administrative role
• Intermediate proficiency with Microsoft O365 applications: Excel, Outlook, PowerPoint, SharePoint, Teams, and Word.

Preferred:
• 1+ years of experience using SAP, Workday, Planning software, or Accounting Software
• Experience with production data entry and reporting
• Transmits information so it is received and understood in the way it was intended
• Manages tasks to effectively and efficiently complete work responsibilities of self and other
• Strong teammate; be committed to safety, environmental and regulatory compliance
• Ability to prepare accurate and legible reports
• Ability to follow verbal and/or written instructions
• Responds inventively, flexibly, and positively when faced with challenges and demands