Facilities Planning and Support Services -Accounts Payable Technician

Posting Details

Posting Summary

Working Title Facilities Planning and Support Services -Accounts Payable Technician Role Title Admin and Office Spec III Role Code 19013-FP FLSA Nonexempt Pay Band 03 Position Number 280W0206 Agency Northern VA Community College Division NV280-VP Administration Work Location Fairfax County - 059 Hiring Range $25/hr Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule
M-F;Typically 8:00-2:00 or 8:00-1:00; varies
Sensitive Position No Job Description
General Description:
The FPSS (Facilities Planning and Support Services ) AP (Accounts Payable) Technician is responsible for working on the NVCC Facilities Exception Queues in both State and Local Funds. This position supports compliance with the State Prompt Pay Act.

Duties and Tasks:

• Responsible for reviewing Exception Queues daily to determine if the invoice is for Facilities Planning or B&G Purchase Orders.
• Sending copies of invoices to buyers for the purposes of completing eVA receiving
• Identifying whether existing POs are adequate or whether change order or new PO is required.
• Reviewing AIS to determine if the PO is open and available for invoice payment.
• Monitoring the age of the invoices and sending follow-ups to the POC for the purchase order for processing.
• Tagging receipt numbers on invoices and routing them back to SSC for payment or updating comments on NV Payment queue for local processing.
• Responding to email regarding open invoices.
• Miscellaneous administrative support to the FPSS Admin team.

Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
KSAs:

• Ability to compose written documents and scan documents.
• Ability to analyze and interpret data;
• Ability to manage multiple priorities while meeting deadlines and providing excellent customer service;
• Ability to be an effective team contributor;
• Excellent communications skills both oral and written;
• Ability to follow directions, handle multiple priorities and meet established deadlines.
• High initiative, positive attitude and attention to detail are essential.
• Ability to excel in a high volume work environment.

Required Qualifications:

• Administrative support experience.
• Customer service experience.
• Experience with Microsoft Office Suite, use of PC’s and peripherals such as scanners, printers, portable storage devices.
• Data Entry experience.
• Valid driver’s license and good driving record.

Additional Considerations

• Administrative experience supporting management and staff
• Experience in accounts payable or procurement
• Experience in a college or a state agency.

Operation of a State Vehicle No Supervises Employees No Required Travel
Maybe required to travel between NVCC Campuses.

Posting Detail Information

Posting Number WGE_2100P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 08/14/2024 Job Close Date 09/02/2024 Open Until Filled No Agency Website www.nvcc.edu Contact Name Email Phone Number Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Northern Virginia Community College ( NOVA ) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.

At NOVA , we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA . To learn more about NOVA’s commitment to inclusive excellence, please visit our website .

NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.

We strive to ensure our employees have the tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu .

The security of our students, faculty, and staff is very important at NOVA . Please take a moment to review NOVA’s Annual Security Reports .
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, anEEOemployer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, theVCCSis committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
TheVCCSis anEOEand Affirmative Action Employer. In compliance with the Americans with Disabilities Acts ( ADA and ADAAA ), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.