Financial Operations Coordinator

Job no: 519375
Work type: On Campus
Location: Normal, Illinois

Title: Financial Operations Coordinator
Division Name: Student Affairs
Department: Campus Recreation

Job Summary

The mission of Campus Recreation encourages the campus community to embrace fun and well-being through movement, challenge, and play.

The Financial Operations Coordinator is responsible for all large-scale department events operations and scheduling, assisting the Assistant Director of Financial Operations with financial duties, and overseeing the payroll process for the Campus Recreation department.

Additional Information

University Benefit Highlights:

- Insurance benefits , including health, dental, vision, and life
- Retirement and supplemental retirement planning options
- Tuition waiver benefits available to staff as well as their eligible dependents
- Paid holiday / administrative closures during Thanksgiving and Winter Breaks
- Paid benefit time

For more University Benefit information: https://hr.illinoisstate.edu/benefits/

Information regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here https://hr.illinoisstate.edu/benefits/insurance/

Salary Rate / Pay Rate

$49,000 - $55,000 annual, combined with an excellent benefits package

Required Qualifications

1. Bachelor's degree or equivalent in business administration, management, sports management, or related field.
2. Two (2) years (24 months) of professional business, financial, and/or managerial work experience.
(NOTE: A master's degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)
3. Demonstrated ability to analyze financial data and prepare financial reports, statements, and projections.
4. Demonstrated ability to perform detailed work involving the application of accounting theory to accounting problems.

Preferred Qualifications

1. Master's degree.
2. Experience with successful large event development and/or coordination.
3. Demonstrated experience with Innosoft Fusion (or equivalent member management software) and EMS (or equivalent scheduling and facility management software).
4. Ability to communicate proficiently in both verbal and written formats.
5. Possess American Red Cross CPR/AED/BBP and First Aid basic certification.
6. Possess American Red Cross CPR/AED/First Aid instructor certification or must obtain within the first year of employment.
7. Demonstrated computer skills including Microsoft Office 2016 or equivalent product.
8. Experience with Colleague, Budget Center/Cognos and TMA.
9. Demonstrated experience in finance, budgeting, and cost control principles.

Work Hours

Core hours are Monday through Friday, 8am to 4:30pm

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:

1. Remain at a workstation for extended periods.
2. Move about in various locations across campus as needed to complete day-to-day work.
3. Effectively communicate on a daily basis.

Proposed Starting Date

December 2024

Required Applicant Documents

Resume
Cover Letter

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Optional Applicant Documents

Transcripts - See Special Instructions to Applicants for additional options
Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

College or university transcripts (may be unofficial) must be submitted prior to the application deadline in order to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below. In order to be eligible for Veteran's Preference points on the exam, appropriate military service documentation, such as a DD214, must be submitted prior to the application deadline.

Transcripts and/or DD-214 paperwork may be faxed or mailed to Human Resources by the application deadline:

Fax: 309.438.0011, Attn: Breanna Crippen
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver's license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Contact Information for Applicants

Breanna Crippen
Human Resources
309-438-8315
bcplese@ilstu.edu

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383 . The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311 .

Application Opened: 09/23/2024 02:20 PM CST
Application Closes: 10/13/2024 11:55 PM CST