Human Resources Operations Coordinator

About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.

As one of the world's leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and alternative asset management; restructurings; high-stakes commercial and intellectual property litigation; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don't just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including more than 3,500 lawyers) operating from 21 offices across the United States, Europe, the Middle East and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

This position supports the overall efforts of the Firm's Human Resource (HR) Business Unit, with a concentration on data entry, data integrity and business processes relating to the data maintained within the Firm's HR system, PeopleSoft. This position will work closely with upstream and downstream customers of HR data elements.

ESSENTIAL FUNCTIONS

Data entry-related activities expected to be ~80% of job duties

• Complete accurate and timely entries into the Firm's HCM system, PeopleSoft, for all US Staff and Associate Attorneys, including re/hires, full life-cycle changes such as job title updates, schedule changes, office and department transfers, compensation and bonus updates, a variety of benefit enrollments, and terminations. Data entry includes updating personal changes such as name, phone, address, email, citizenship, diversity demographics, education, clerkships, languages, office assignments, remote worker agreements, etc.
• This position is responsible for tracking HR operational items such as updating bonus-tracking sheets per payroll, and for very closely following the Firm's payroll cut-off schedule.
• Assisting the team with Open Enrollment benefit reprocessing.
• Assisting the team with key cyclical data-entry initiative such onboarding the Summer Associate, Stipend/PILI, and New/Fall Associate populations.

Other data-validation, HR system, or team-related activities expected to be ~20% of job duties

• Run queries out of PeopleSoft to support requests for data.
• Participate in data validation efforts between the HR and Payroll modules specific to Staff and Associate Attorney entries for benefits and earnings; responsible for investigating discrepancies and managing resolution efforts with Payroll and Benefits.
• The position is responsible for responding to employees using standard email response templates, and for cataloguing, retaining and filing appropriate back-up paperwork.
• This position will work closely with individuals assigned to manage terminations at the Firm, following a termination process checklist, creating written instructions for Payroll and local offices on a Payroll Order document, and calculating final benefit deductions for the departing individual.
• The position is responsible for quality-control checking other team member's work, based on data entry definitions and guidelines.
• Support testing and implementation activities for PeopleSoft upgrades, system enhancements, and bug fixes.

OTHER FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary. Delete if not applicable.)

• Any other functions/duties as assigned by management

Qualifications & Requirements

Education, Work Experience, Skills

• A Bachelor's degree in HR or equivalent experience.
• Minimum of 3 years of HR data entry experience.
• Strong customer service orientation and the ability to maintain the highest level of confidentiality at all times.
• Analytical ability, organizational skills, acute attention to detail, excellent follow-through skills, as well as keen judgment and problem-solving skills.
• Ideal candidate can effectively multi-task, is an entrepreneurial self-starter, meets concrete deadlines, and is a strong team player.
• Ideal candidate holds professionalism in high esteem while maintaining a positive demeaner amongst all other professionals within the workplace.

Technologies/Software

• Advanced Microsoft Excel skills are required, including proficiency using v-lookups and pivot tables. Experience with PeopleSoft data entry is preferred.

Certificates, Licensures, Registrations

• N/A

Tools and Equipment

• N/A

WORK ENVIRONMENT

This job operates in a professional office environment.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee's race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Hybrid #LI-NK1