Introduction

Looking to apply your diligent skills in research, analysis, and reviewing financial data? Look no further! We are seeking a skilled financial professional to join our team in the Expenditure Accounting Unit as a Financial Specialist - Advanced providing service to the Department of Transportation!

This full-time permanent position is located within the Bureau of Financial Management, Division of Business Management, Department of Transportation headquartered at the Hill Farms State Office Building on the near west side of Madison. We are also conveniently located close to the restaurants, shopping, and entertainment of the Hilldale Mall .

WisDOT is a great place to work! In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:

• Substantial leave time including at least 3.5 weeks of paid leave time to start, 9 paid holidays, and 130 hours of sick time that roll over each year.
• Excellent and affordable health, vision, and dental benefits ( health plan options start at just $39/month for single plans and $97/month for family plans after two months of employment)
• A casual office atmosphere, flexible work schedules, and telework options depending on the position's requirements
• An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan
• Well Wisconsin Wellness Program
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being
• Use this Total Rewards Calculator to see the total value of our competitive benefits package!

In addition to our generous employee benefits, we strive for inclusivity and celebrate different religious holidays and cultural observances and provide flexibility for utilizing paid time off for such celebrations. For more information on WisDOT you can visit our website by clicking here .

The Wisconsin Department of Transportation is an organization dedicated to creating transportation solutions through innovation and exceptional service. We are committed to fostering an environment rooted in Integrity, Diversity, Excellence, and Accountability. Click here to learn more about how we apply these values in our work.

Position Summary

This position works independently with authority and control and performs major functions in the handling of a variety of payment transactions and financial tasks. These functions are carried out by employing advanced specialized knowledge and experience of a financial nature and require knowledge of rules, polices, and other practices with very little oversight.

In addition to the other eight positions in this unit, this position is responsible for auditing, entry and approval of all invoices for the Department, using the State financial system (PeopleSoft) and creating requisitions to source to Purchase Orders and processing change orders. The monthly average of the number of invoices processed and approved is approximately 13,000. The monthly average of requisitions created and change orders processed is approximately 1,000.

Other duties include performing financial tasks which are part of the Department's consultants, local road improvement, and maintenance contract programs. Activities include reviewing contract specifications, rules and regulations to ensure contract follows the procurement and statutory requirements; establishing the encumbrances for the contracts; and resolving any problems with program managers prior to establishing the encumbrances.

Another function of this position is to process change order requests for Chapter 84 procurement. Program areas will submit requests to adjust contract encumbrance amounts as needed by the program. These must be processed in a timely manner, in order to process payments to the suppliers within timeframe agreed to in the contracts, to avoid prompt payment charges.

Salary Information

This position is in schedule-range (02-15) with an hourly salary of $29.00, plus excellent benefits . A twelve-month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

Job Details

WisDOT does not sponsor work visas. Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States. WisDOT is not an E-Verify employer.

Prior to any appointments for position(s) filled from this announcement, candidates may be subject to a comprehensive criminal background check which may include FBI fingerprinting.

Certain positions within this Department may allow remote/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process. It is not anticipated that working outside of Wisconsin (or bordering cities) will be allowed because the position will report to the Madison, WI office at least two days per week.

Qualifications

Minimally qualified candidates must detail having education/training or experience in all of the following in order to be considered:
• Performing auditing duties

• Processing financial transactions

• Utilizing Excel to create spreadsheets to track project expenditures or data

In addition to having all of the above, a well-qualified candidate will also detail having in experience in:
• G rant management or utilizing financial systems (such as PeopleSoft, QuickBooks, Peachtree etc.)

• Working in a local, state, or federal government financial office or entity

• Reviewing contracts or grants and establishing an encumbrance for program data to track expenses

How To Apply

Apply online! To apply, click "Apply for Job" to start the application process. Then, you will access your existing account or to create a new account if you don't have an account. Once you are logged in, click "Apply for Job." Follow the steps outlined in the application process and submit your application.

Your application materials are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. For instructions on how to develop and what should be included in these materials, click here . For more information on the basics of the selection process and how the State of WI ensures fair and equitable treatment of all applicants, click here . The vast majority of applicants are able to outline their background and experience in their resume in 1-3 pages. Any resumes submitted with more than 10 pages will not be considered after page 10. If this job posting requires a letter of qualifications, the same limit applies.

Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.

Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process. Questions related to the job and how to apply can be directed to Vicki Kaul at vicki.kaul@dot.wi.gov or 608-261-6302. For general wisc.jobs user information and technical assistance, please see the wisc.jobs Frequently Asked Questions page.

Deadline to Apply

All application materials must be received by 11:59 p.m. CST on July 1st, 2024