Financial Specialist Ii

Job Summary:
Do you have an eye for detail, excellent verbal and written communication skills, and enjoy working in a dynamic environment? The University of Wisconsin- Madison is looking for people interested in joining our Shared Supplier File Administration team. As part of the Division of Business Services, Disbursement Services, you will be responsible for the creation, validation, and ongoing maintenance of supplier information for all UW campuses.

This Financial Specialist II position is responsible for the creation of supplier records and the ongoing maintenance of existing suppliers utilized by all campuses in the UW System. The supplier file, within the SFS Accounts Payable and ShopUW+ supplier modules, requires a high level of independent decision making to ensure all business rules are enforced. The supplier file requires adherence to a complex set of rules to ensure all necessary information is properly collected, verified, and entered for use in purchase order creation, vouchering, payment handling and routing. Accuracy and attention to detail are critical to this position to minimize risk and ensure data integrity.

This is a limited term position, with the possibility of conversion to a full-time position in the future.
Responsibilities: Primarily reviews, approves, and advises on a variety of advanced financial transactions. May prepare some financial transactions and reconciles transactions. Recommends controls and process improvements, troubleshoots advanced financial errors. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management.

• 30% Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
• 10% Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
• 10% Audits or reconciles original purchase documents with payments
• 25% Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
• 25% Answers advanced fiscal questions and provides information based on set materials and standards to various audiences

Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Preferred
H.S. Diploma
Qualifications:
Required:
- Excellent oral and written communication skills. Ability to communicate in a clear, business-like, and courteous manner with a diverse internal and external customer base.
- Excellent organizational skills and techniques. Ability to work independently, prioritize work duties, and demonstrate effective time management skills to meet Accounts Payable, Business Services Division, University, state, and/or federal deadlines.
- Ability to participate as an effective team member by contributing to the efficient operation of the work unit and providing constructive feedback for the purpose of continuous improvement in a manner that is supportive of Accounts Payable and the Business Services Division.
- Strong human relations and interpersonal skills to maintain effective, professional, and cooperative working relationships with managers, supervisors, coworkers, and all internal and external customers.

Preferred:
- Knowledge of generally accepted office procedures and practices.
- Proficiency in Excel and ability to create complex spreadsheets and reports.
- Knowledge of accounts payable procedures and basic accounting principles.
- Knowledge of Peoplesoft or other accounting software. Experience with the Peoplesoft Supplier module is preferred.
- Knowledge of Image Now or other image retention database software.
- Knowledge of data management and data integrity.
- Knowledge of state accounts payable statutes. Knowledge of state funding rules and chart of accounts. Ability to interpret written rules and regulations.
- Knowledge of Accounts Payable tax withholding rules.
- Ability to follow complex written and oral instructions and problem solve.
Work Schedule:
Monday - Friday
Work Type:
Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Terminal, 24 month appointment.
This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding
Salary:
Minimum $24.00 HOURLY
Depending on Qualifications
Additional Information:
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.
How to Apply:
To begin the application process, click the "apply now" button. Please submit a cover letter referring to your related work experience in Finance and a resume detailing your educational and professional background.
Contact:
Phoua Khang
phoua.khang@wisc.edu
608-263-3738
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Financial Specialist II(FN007)
Department(s):
A03-BUSINESS SERVICES/ACCT/DISBURSEMENTS
Employment Class:
University Staff-Fixed Term
Job Number:
306159-CJ