Iap Financial Specialist

Job Summary:
This position is a multi-functional position within International Academic Programs (IAP), a unit in The International Division, which serves as the largest study abroad office at UW-Madison. IAP administers more than 260 campus-wide study abroad & domestic study away programs and annually sends over 2,500 UW-Madison students abroad.
Responsibilities: Primarily reviews, approves, and advises on a variety of complex financial transactions. Reconciles transactions. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management. Recommends controls and process improvements and troubleshoots complex financial errors. May be a lead or resource for others in the unit.

• 30% Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
• 20% Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
• 5% Reallocates expenses to appropriate funding strings
• 20% Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
• 10% Answers complex fiscal questions and provides information based on set materials and standards to various audiences
• 5% Reviews transaction processing internal controls and recommends policies and procedures
• 5% Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
• 5% May train staff on financial processes and best practices

Tasks:

• Maintain program budgets for a portfolio of provider and exchange study abroad programs.
• Prepare and process necessary financial paperwork for program portfolio.
• Record and reconcile actual program expenses for program portfolio.
• Process international health insurance enrollments for students, faculty, and staff
• Serve as p-card site manager.
• Assist with Financial Expense Reports to clear Cash Advances
• Serve as E-Reimbursement Approver and back-up E-Reimbursement Auditor
• Place procurement orders as necessary using Shop@UW and FPM
• Communicate program financial matters with IAP staff, UW faculty, and program constituents in the U.S. and abroad.
• Communicate financial matters with student participants and parents of student participants including program fee information, basic student billing information, and basic student financial aid and scholarship information.
• Disseminate pertinent travel regulations to faculty, staff, and visitors about preferred vendors, airfare, hotels, and auto rentals.
• Participate in department meetings and retreats. Assist with special events and outreach activities, such as the Study Abroad Fair
• Other duties and special projects as assigned

Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Preferred
Associate's Degree
Qualifications:
Proficient in Microsoft Excel and Word.

Experience with or ability to learn data base systems.

Ability to manage and coordinate complete data & financial records with accuracy and attention to detail.

Ability to interpret and apply complex university, state, federal, and granting agency rules, regulations, and guidelines.

Effective written and verbal communication and interpersonal skills to positively interact with a variety of people and or work independently to meet goals and work assignments of the unit.

Effective skills to be able to prioritize work assignments under stressful and sometimes conflicting constraints.

Understanding of accounting principles sufficient to manage program budgets and forecast future expenditures.

Knowledge of software and desktop applications and their use for effective business management.

Well organized and extremely detailed, able to multi-task and manage diverse duties, and able to follow written and oral instructions with limited supervision.

Experience interpreting multiple sets of reimbursement rules and regulations and auditing invoices and reimbursement requests.

Ability to independently make decisions and resolve problems.

Ability to maintain confidentiality and exercise good judgment.

Ability to represent the office in a highly professional manner.

Positive attitude and strong interpersonal communication skills.
Work Type:
Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $55,000ANNUAL (12 months)
Depending on Qualifications
Additional Information:
Diversity and inclusion are primary values for the International Academic Programs (IAP) and are integral to achieving our strategic goals.

This is a hybrid position which will require a combination of in-person work on-campus and remote work.
How to Apply:
Please submit a cover letter, CV/Resume, and a list of three professional references through the online jobs portal by the assured consideration date.
Contact:
Kristine Schutte
kristine.schutte@wisc.edu
608-262-5804
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Financial Specialist III(FN008)
Department(s):
A10-INTL DIVISION/INTL DIVISION
Employment Class:
Academic Staff-Renewable
Job Number:
305387-AS