Global Partner Solutions, Executive Business Administrator

Global Partner Solutions ( G PS ) is seeking an experienced Executive Business Administrator to support C-Level Executive.

This candidate will be self-motivated, have proficient communication and interpersonal skills, and the ability to work independently and professionally at all levels. The candidate will need to work effectively within short time constraints, prioritize tasks and take appropriate action . This position is for an individual who is comfortable working w ithout significant oversight or instruction and achieve s results with a high degree of accuracy and attention to detail.

This role requires complex scheduling skills, operational excellence, an effective use of data and business systems, as well as the continual exposure to internal and external executive leadership .

To be successful, the candidate will have the ability to navigate ambiguity, anticipate and remove administrative roadblocks, make timely decisions across the organization, and adapt to constantly changing environments, while identifying areas to help support the business.

Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities:

• Complex schedule management, travel, and strategic time prioritization.

• Demonstrate sound judgement and ability to prioritize the calendar, balancing internal, external, and executive engagement.

• Executive presence and effective communicator to professionally engage with Microsoft's leadership team and external executive leadership.

• End-to-end complex domestic and international travel planning, including proactive adjustments to drive efficiencies.

• Work closely on aligning the Rhythm of Business processes and operations with the director's calendar to ensure tight coordination of commitments.

• Assist in the planning and execution of team meetings and events.

• Flexibility to accommodate urgent schedule changes or requests.

• Collaboration and partnership skills with key internal stakeholders including, but not limited to: HR, Finance, CELA, and the leadership team staff members.

• High level of integrity and discretion in handling confidential information.
• Other
  • Embody our Culture and Values

Qualifications:

Required/Minimum Qualifications

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
• 2+ years of proficiency using Microsoft productivity tools including Outlook, Word, Excel, and PowerPoint and experience using OneNote, SharePoint, Teams, or similar collaboration tools.

Additional or Preferred Qualifications

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
  • OR equivalent experience.
• 2+ years experience serving as mentor to others.
• 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
• Knowledge of internal Microsoft tools such as Employee Central/HeadTrax, MS Expense Tool, MS Travel, iCIMS, MyOrder a plus.
• Project and operational management skills includ ing travel planning, calendaring and understanding the business to help the decision-making process.

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $28.46 - $48.80 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $39.76 - $55.67 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay

Microsoft will accept applications for the role until September 2, 2024.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form .

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.