Summary

This position will serve as an Administrative Support Assistant to the HRCCC Administrator located at the Child Development Center.

This job is open to

• The public
  
  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency

Open to the public

Duties

Job Summary:

The Office of the Chief Administrative Officer (CAO) provides operations support services and business solutions to the community of 10,000 House Members, Officers and staff. The CAO organization comprises more than 650 technical and administrative staff working in a variety of areas, including information technology, finance, budget management, human resources, payroll, childcare, food and vending, procurement, logistics and administrative counsel.

This position will serve as an Administrative Support Assistant to the HRCCC Administrator located at the Child Development Center. Key responsibilities include answering telephones, greeting patrons, faxing necessary documents, filing paperwork as directed, and support the program in tracking incident/accidents. The position does not have day-to-day supervisory/managerial responsibilities.

*Paid at an annual rate of $35,677 not to exceed 120 days
** The CAO standard business hours are 8:30am-5:30pm Monday through Friday. This is a full-time 40-hour per week internship that will require onsite attendance in Washington, D.C.

Primary Duties/Responsibilities:

• Performing general administrative duties in support of the operational activities of the HCCC; maintaining accurate records; processing accounts payable and receivable; and assisting with the management of the waitlist.
• Documents and processes accounts payable and accounts receivable in a timely manner.
• Maintains accurate records and logs in a timely and organized fashion.
• Assists with management of the House Child Care Center waitlist.
• Develops familiarity and maintains compliance with all applicable legal requirements including House, Committee, CAO, and House Child Care Canter rules, practices, policies, and procedures.
• Treats all children, families, and staff with dignity and respect, allowing for individual differences. Establishes positive relationships with each child, family member, and coworker.
• Maintains confidentiality.
• Remains calm in challenging situations.
• Supports the fiscal operations of the House Child Care Center. Assists with ongoing financial analysis and reconciliation.
• Provides day-to-day administrative support for management and staff as required; assists with handling incoming calls; answers routine inquiries, tracks, forwards, and/or takes messages as appropriate.
• Supports child intake and withdrawal processes and paperwork, including child files.
• Maintains awareness of all special health and dietary needs.
• Works with the Operations Manager to support the general upkeep and maintenance of indoor and outdoor environments and supplies.
• Acquires, arranges for, and manages internal and external resources; uses materials and resources effectively. Monitors usage and inventory levels of supplies and materials and maintains organization throughout the Center.
• Contributes to the House Child Care Center and CAO teams; shows initiative towards the improvement of provided services by sharing ideas and participating in meetings.
• Communicates effectively and professionally both orally and in writing.
• Prepares, reviews, and edits sensitive and confidential reports, memoranda, and correspondence.
• Supports the Summer Enrichment Program.
• Helps maintain a safe and healthy work environment; utilizes universal precautions and brings to Director's attention any relevant information or issues concerning or related to staff, children, and/or families. Monitors and responds appropriately to illness, injury, and other emergency situations. Ensures staff follow cleaning and sanitation guidelines.
• Participates in special limited term and long-term projects and initiatives; participates in after action reviews and provides feedback as appropriate.
• Seeks and attends ongoing professional development and demonstrates an attitude of continual growth. Attends cross organizational trainings within the CAO.
• Performs other official duties and special projects as assigned.

Requirements

Conditions of Employment

• USAJobs Conditions of Employment

Qualifications

• A student who has demonstrated skill set in filing, faxing, answering phone, and Microsoft Office Suite
• Ability to maintain professionalism in a team environment.
• Ability to lift boxes and organize materials.
• Observant; strong attention to detail.
• Clear, concise communication and organizational skills.
• Desire to learn and grow professionally grow.
• Desire to make contributions and offer insights that lead to the growth and success of the business.
• Strong interpersonal skills
• Currently an undergraduate student attending a college or university.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated using a structured interview process.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  
  Resume
  
  
  If you are relying on your education to meet qualification requirements:
  
  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
  schools accredited by accrediting institutions recognized by the U.S. Department of Education.
  
  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to Apply
  
  Qualified candidates please submit your resume online by following the instructions in this link.
  
  Agency contact information
  
  CAO Human Resources
  
  Phone
  
  202-225-2926
  
  Address
  
  CAO
  
  441 2nd St
  
  Washington, DC 20515
  
  Next steps
  
  Qualified Candidates will be contacted directly.
• Fair and Transparent
  
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents

Resume


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Qualified candidates please submit your resume online by following the instructions in this link.

Agency contact information

CAO Human Resources

Phone

202-225-2926

Address

CAO

441 2nd St

Washington, DC 20515

Next steps

Qualified Candidates will be contacted directly.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request