Summary

This position is assigned to the Non-Appropriated Fund (NAF) Human Resources (HR) Office; Fleet and Family Readiness Support Services; Commander, Navy Region Southwest (CNRSW), San Diego, CA and field Human Resources Office. Incumbent serves as an HR Assistant and performs support and/or assistant duties for one or a combination of the following functions within the HR area of responsibility: Classification, Recruiting, Employee Relations, Labor Relations, Benefits, and Retirement

This job is open to

• Internal to an agency
  
  Current federal employees of this agency.
• Military spouses

Clarification from the agency

This position is open to current NRSW Regional HR employees and Military Spouse Preference (MSP) only.

Duties

Recruiting/Staffing (includes but not limited to):

• Prepares vacancy announcements, makes qualification determinations for all vacancies; may arrange interviews for job applicants, and other work related to recruitment actions as needed.
• At the Region level, assists HR Specialists assigned to the Recruiting Section in performing a full range of recruitment and staffing duties.
• Provides initial background investigation documents to appointees after offer of position.
• Prepares new hire documents for orientation.
• Ensures employee official personnel files (OPFs) are organized properly and all pertinent documentation is filed properly and timely.
• Maintains job vacancy files, ensuring adherence to regulations.
• Notifies applicants of non-selection.
• General (includes but not limited to):
• Develops spreadsheets (e.g., Excel, other databases) to support work associated with one or more of the HR functional areas.
• Receives and answers general questions from customers related to one or more of the HR functional areas and refers questions of a more complex nature to the HR subject matter expert for action/response.
• May serve as the main point of contact for timekeeping matters to include entering data, updating timecards, running reports and performing pay period end processes.
• May be required to present HR-related training to FFR personnel.
• Prepares and inputs Personnel Action Requests (PARs) into SAPHR and other employee changes.
• Enters data into recruitment and staffing trackers for updates.
• Maintains various files; performs file disposals according to prescribed schedule.
• May initiate and process T1 background investigation documents including electronic questionnaires for NAF Personnel serving in non-sensitive positions. Coordinates with cognizant Activity Security Manager for investigations requiring T3 level and above.
• Generates reports serving various purposes (e.g., staffing rates, due dates, etc.).
• Recommends changes to standard procedures.
• Attends required local and regional meetings as HR representative.
• Classification (includes but not limited to):
• Advises managers of available position descriptions.
• Provides copies of position description to managers, supervisors and employees as needed.
• Labor and Employee Relations (LER) (includes but not limited to):
• Communicates with employees about routine matters for resolution.
• Conducts initial intakes of complaints/grievances and forwards to Labor and Employee Relations (LER) point of contact for action or prepares disciplinary letters and submits to Region LER contact for review.
• Benefits (includes but not limited to):
• Assists with the management, administration and maintenance of the CNIC NAF Health & Welfare plans (e.g., receives/reviews enrollment applications for completeness/accuracy, receives/reviews changes and termination actions for completeness).
• Resolves benefit claim issues through interaction with insurance carriers, other HR branches, employees, etc.
• Composes correspondence to employees, retirees, former employees, CNIC Regions/Installations, and/or third-party vendors to obtain information needed to ensure prompt processing of contributions and for dissemination of benefits related information.
• Assists with coordination of annual enrollment efforts and monthly new hire enrollments.
• Retirement (includes but not limited to):
• Assists with the management, administration and maintenance of the CNIC NAF Retirement Program (e.g., responds to basic questions from plan participants).
• Composes correspondence to employees, retirees, former employees, CNIC Regions/Installations, and/or third-party vendors to obtain information needed to ensure prompt processing on contributions and for dissemination of retirement related information.
• Assists with coordination of annual enrollment efforts and monthly new hire enrollments.

Requirements

Conditions of Employment

• Must meet Federal Employment suitability requirements and successful completion of background investigation. Background Investigations are conducted using fingerprint identification and completion of background inquiry forms.
• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
• Must be able to obtain and maintain a T3 Secret Security Clearance.

Qualifications

• 1 year of clerical and/or admin experience
• 2 years NAF HR experience preferred.
• Knowledge of and skill in applying general HR theories, concepts, and/or practices to perform a variety of support related assignments in the areas of classification, recruiting, employee relations, labor relations, benefits, retirement and employment suitability.
• Knowledge of formats, punctuation, grammar, and clerical steps to process and prepare correspondence and documents in an accurate manner.
• Knowledge of Federal records procedures and regulations (e.g., documentation retention requirements, OPF structure).
• Ability to provide general advice and assistance on interpretation of basic HR policy and regulations related to the specific HR functional area to which assigned.
• Skill in the use of a Human Resources Information System (e.g., SAPHR, KRONOS, etc.) and federal job postings platform (e.g., FEDHR).
• Skill in the use of Microsoft Office Programs (e.g., Word, Excel, Power Point, Outlook).
• Ability to prepare clear, concise, and technically sound reports related to the specific HR functional area to which assigned.
• Ability to communicate effectively both orally and in writing.
• Must possess interpersonal skills.
• Other related duties as required

Education

N/A

Additional information

Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Region Mid-Atlantic Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  
  The following documents are required at the time of application:
  
  
  • Résumé
  • Proof of education/training: provide a copy of your awarded/conferred college transcript(s)
  • If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
  • If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
  • If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
  • If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50
• How to Apply
  
  Applications are not accepted in person or via email. Applicants must apply online.
  
  Click the blue APPLY button at the top of this announcement to apply.
  
  Agency contact information
  
  Jennifer Ebba
  
  Phone
  
  619-705-5934
  
  Email
  
  jennifer.g.ebba2.naf@us.navy.mil
  
  Address
  
  NRSW Region NAF HR Office
  
  750 Pacific Coast Highway
  
  San Diego, CA 92132-0058
  
  US
  
  Next steps
  
  Applicants who do not meet the above requirements or submit all required forms may not be considered. Due to volume of applications received, applicants may not be notified of non-selection.
• Fair and Transparent
  
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents

The following documents are required at the time of application:

• Résumé
• Proof of education/training: provide a copy of your awarded/conferred college transcript(s)
• If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
• If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
• If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
• If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50

How to Apply

Applications are not accepted in person or via email. Applicants must apply online.

Click the blue APPLY button at the top of this announcement to apply.

Agency contact information

Jennifer Ebba

Phone

619-705-5934

Email

jennifer.g.ebba2.naf@us.navy.mil

Address

NRSW Region NAF HR Office

750 Pacific Coast Highway

San Diego, CA 92132-0058

US

Next steps

Applicants who do not meet the above requirements or submit all required forms may not be considered. Due to volume of applications received, applicants may not be notified of non-selection.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request