NON IT Executive Assistant

New York, New York

Employer: ASK Staffing
Industry: 
Salary: $29 - $30 per hour
Job type: Full-Time
"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".

Job Title: Executive Assistant

Location: 1585 Broadway, New York NY, 10036

Duration: 6-Months Contract (Possible Extension)

Pay Range is $29 to $30/hr. on W2

Job Description:
  • Heavy calendar management for high-level executives. Schedule all meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues
  • Telephone coverage, answer phones, take accurate messages, know executives whereabouts at all times, handle urgent/confidential calls with appropriate judgment; back-up other lines, as needed, for bankers and colleagues
  • Coordinate all related conference rooms including any catering, audio/videoconference set up
  • Coordinate closing dinners, client outings
  • Arrange all aspects of travel, keeping executives travel profile up-to-date, manage approvals for any travel, arrange flights, hotels, rental car and sedan service, currency exchange using agency and online services
  • Prepare all itineraries
  • Prepare and submit all expense reports on a timely basis
  • Type correspondence, memos and presentations, prepare presentation and meeting materials; copy, collate, bind
  • Maintain filing system, correspondence, documents and personal files for Executives
  • Navigate Firms resources, interface with various departments on behalf of executives to collect information, respond to requests, obtain services
  • Collect and distribute Managers mail; arrange messenger and overnight package services
  • Provide backup support for colleagues during vacation/sick days, and assist their Executives as needed with phone coverage and other office needs
  • Miscellaneous support: setup and maintain mail groups, keep orderly, fully-functioning work area, etc.

Required Skills and Personal Attributes:
  • Excellent communication, writing, judgment, and problem-solving skills
  • Strong attention to detail as well as solid organization/time management skills
  • Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues
  • Able to work in a fast-paced environment and handle multiple tasks concurrently
  • Flexible with coverage & changes

Other Requirements:
  • Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
  • Other applications helpful include Excel, PowerPoint, internet
  • Solid typing skills (60 wpm)
  • Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements

About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities

ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.
Created: 2024-08-31
Reference: 253478
Country: United States
State: New York
City: New York
ZIP: 10036

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