Office & Admin Specialist Int

Job Details

Working Title: Office & Admin Specialist Int
Job Class: Office and Administrative Specialist, Intermediate
Agency: Iron Range Resources & Rehabilitation

• Job ID: 80095
• Location: Eveleth
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 09/16/2024
• Closing Date: 10/07/2024
• Hiring Agency/Seniority Unit: Iron Range Resources & Rehab / Iron Range Res & Rehab-AFSCME
• Division/Unit: IRRRB Eveleth / Operations
• Work Shift/Work Hours: Day Shift / 8:00 am - 4:30 pm
• Days of Work: Monday - Friday
• Travel Required: Occasional
• Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Eveleth in-office
• FLSA Status: Non-exempt
• Designated in Connect 700 Program for Applicants with Disabilities : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The Office & Administrative Specialist, Int. assists in the coordination of division activities and promotion of teamwork for the efficient functioning of the Facilities and Operations Division and other agency departments.

This position also provides additional administrative support to the Executive Aide to the Commissioner and Business Recruitment team. The incumbent provides receptionist/front-line services for the agency and its customers.

Responsibilities include but are not limited to:

• Perform reception, meeting, and telephone duties to provide a positive customer service experience.
• Greet and present visitors with accurate information, assistance and guidance with their meeting while adhering to all policies and procedures.
• Create and manage the agency revenue and expense financial statement reports reference library.
• Record daily incoming checks or cash on an electronic log and share with Business Development loan officers and accounting staff.
• Process and order all supplies needed for the agency and rotate stock.
• Access the Secretary of State Voter Registration website, with the voter's consent and presence, to help assist the public with online applications.

This position is the first contact customers have when they contact the Department of Iron Range Resources & Rehabilitation.

This position is located at the Eveleth office and is in-office five (5) days a week.

Qualifications

Minimum Qualifications

The following qualifications are required of all applicants seeking consideration for this position.

Only applicants whose application materials clearly demonstrate fulfillment of each of these minimum qualifications will be considered for the position:

• Word processing skills sufficient to use software to create, format, edit and print a variety of documents, correspondence, forms, table, and reports
• Knowledge of computer software applications to create spreadsheets from a variety of sources and compile lists, tables, and graphs to track projects and activities.
• Customer service practices and principles sufficient to identify each customer's needs, meet quality standards for services, and evaluate customer satisfaction.
• Math skills sufficient to perform basic addition, subtraction, multiplication and division of whole numbers, fractions, decimals, calculation percentages, and the use of formulas.
• Ability to operate office equipment such as fax machine, copy machine, postal scale, postal machine, and telephone.
• Ability to maintain cordial relationships with the public, state officials and agency personnel.
• Organizational skills sufficient to prioritize workload and adjust to changing priorities.
• Ability to maintain security of confidential and private information.
• Communication skills to interact via telephone, writing, email, and in-person.
• Incumbent must be able to relate well under a variety of conditions and maintain a pleasant and professional manner.
• Valid MN Driver's License.
• Experience working with a diverse clientele including the commitment to equity and inclusion in the work environment.

Preferred Qualifications

• Previous clerical or administrative office experience.
• Experience and proficiency using Microsoft Office Suite (Word, Excel, Outlook) software sufficient to compile, manipulate, store, and retrieve data.
• Knowledge of IRRR program operations and/or State policies.
• Experience working within the State of Minnesota.

Additional Requirements

This position requires the successful completion of the following:

• It is the policy of the Department of Iron Range Resources & Rehabilitation that all employees submit to an employment and criminal background check prior to employment.
• Employees must have a valid driver's license.
• In accordance with the Department of Iron Range Resources & Rehabilitation's Vehicle Fleet Safety Program, employees driving on agency business who use rental or state vehicles shall be required to conform to Department of Iron Range Resources & Rehabilitation's vehicle use criteria and consent to a Motor Vehicle Records check.

Application Details

How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .

Contact

If you have questions about this position, contact Wendy Tammaro at wendy.tammaro@state.mn.us or 218-735-3009 .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Wendy Tammaro at wendy.tammaro@state.mn.us .

About Iron Range Resources & Rehabilitation

Our natural resources are the crown jewel of Minnesota. Iron Range Resources & Rehabilitation (IRRR) works to improve economic opportunities for diversity and inclusion within its service area. We are an agency that reinvests local taconite production taxes back into northeastern Minnesota businesses and communities in order to strengthen and diversify the economy. Our mission is to invest resources to foster vibrant growth and economic prosperity in northeastern Minnesota.

Iron Range Resources & Rehabilitation provides vital funding, including low or no interest loans, grants and loan guarantees for businesses relocating or expanding in the region. Additionally, a variety of grants are available to local units of government, education institutions, and nonprofits that promote workforce development and sustainable communities.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Programs, resources and benefits eligibility varies

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.