Office & Admin Specialist Int

Job Details

Working Title: Office & Admin Specialist Int
Job Class: Office and Administrative Specialist, Intermediate
Agency: Minnesota State

• Job ID: 80302
• Location: Winona
• Telework Eligible: No
• Full/Part Time: Part-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 09/18/2024
• Closing Date: 10/07/2024
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / Winona State Univ-AFSCME
• Division/Unit: MnSCU Winona SU / MnSCU WIN Classified GEN N-Z
• Appointment Type: Unlimited, Part-time (40 hours/week academic year; 10 hours/week summer)
• Work Shift/Work Hours: 8:00am-4:30pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $20.45 - $27.12 / hourly
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: College of Liberal Arts-Ethnic Studies, Global Studies & World Languages, Political Science & Public Administration, and Art & Design
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

Responsibilities:

This position provides administrative support to faculty and staff in the College of Liberal Arts. The position also provides managerial and supervisory direction to students. The position requires collaboration and communication with internal and external constituents to effectively develop and support working relationships with prospective students, current students, faculty, staff and the general public. The position provides information and assistance with application, admission, review, and retention policies and procedures for programs in the respective academic program areas.

Minimum Qualifications :

• Math - Sufficient to add, subtract, multiply and divide when working with budgets.
• Typing Keyboarding(40WPM) - Sufficient to draft correspondence for the Chair and department served.
• Data Entry Performance - Sufficient to enter budget information
• Communication skills (Speaking and Writing and Reading) - sufficient to communicate with students and customers of departments served via email and in person
• Word Processing - sufficient to draft correspondence to students, faculty, and staff.
• Spreadsheets - sufficient to enter budget information and student information into databases and manipulate the data in functions such as Sort & Filter, SUM, AVERAGE and COUNT.
• Bookkeeping - sufficient to monitor the department budgets and make recommendations on discrepancies.
• Customer Service Skills - sufficient to serve as a receptionist.
• Lead Work Skills-Sufficient to supervisor student workers and hire, train, delegate and manage all aspects of student employment.

Preferred Qualifications:

• Comprehensive knowledge of MnSCU's and the State of Minnesota's organizational structure, academic structure and policies and procedures to ensure proper procedures are strictly followed and adhered to
• Strong human relations, organizational, and management skills to exercise sound judgment and maintain a high degree of confidentiality while working with students and alumni records (data privacy issues)
• High degree of computer skill including website maintenance, database development, word processing, data analysis and presentation of results, email, purchasing, students' records, and graphics
• Proficient in the following software: Microsoft Word, Excel, Access, Adobe Acrobat and Designer, Dreamweaver, HTML, PowerPoint, MnSCU Purchasing control and Student ISR Systems.
• Thorough knowledge of office procedures and practices and ability to provide training to develop the skills of self and co-workers.
• Demonstrated ability to work under stressful conditions while adhering to strict deadlines.
• Demonstrated ability to establish and maintain strong and effective working relationships with administration, faculty, staff, students, community, and prospective students.
• Demonstrated ability to analyze and research facts for recommending actions to problems that are brought to the attention of the Chair and department.
• Excellent oral and written communication skills to allow interaction with diverse populations that the incumbent works with
• Must possess quality skills in making decisions, multi-tasking and discretion to meet a demanding workload.
• Strong knowledge in accounting and budgeting principles and ability to analyze data, select relevant information and then prepare and summarize this information into reports.
• Ability to troubleshoot and resolve conflicts within the working environment while maintaining a high degree of professionalism.
• High degree of attention to detail and ability to work independently on several projects at a time.
• Ability to support the technological enhancements introduced by faculty members in the classroom and within the department.

Application Details

How to Apply

To view the full job posting and to apply please go to: https://minnstate.wd1.myworkdayjobs.com/en-US/Minnesota_State_Careers/details/Office---Admin-Special-Intermediate_JR0000000571

Contact

If you have questions about this position, contact Robin Delong at rdelong@minnstate.edu or 507-457-5280 .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Robin Delong at rdelong@minnstate.edu .

About Winona State University

Founded in 1858, Winona State University is a regional public university and the oldest member of the Minnesota State system. Offering more than 200 majors and programs, Winona State has the #1 Student Success Rate in the Minnesota State System with 92 percent of WSU graduates being hired in a field related to their degree.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/ .

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.