Office & Admin Specialist Int

At the DNR, we are committed to the conservation and management of the state's natural resources for outdoor recreation, economic development, and a sustainable quality of life. Apply with us and find your path.

Job Details

Working Title: Office & Admin Specialist Int
Job Class: Office and Administrative Specialist, Intermediate
Agency: MN Department of Natural Resources

• Job ID: 79516
• Location: Little Falls
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 08/28/2024
• Closing Date: 09/17/2024
• Hiring Agency/Seniority Unit: Department of Natural Resources
• Division/Unit: Enforcement
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Little Falls Camp Ripley
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The Minnesota Department of Natural Resources, Enforcement Division is hiring one (1) Office & Administrative Specialist Intermediate position. This position provides support to the Training and Recruitment Unit, Marine Unit, public, and training section staff and provides customer support and information, data entry and general clerical support services to the Division of Enforcement, Training and Recruitment Unit at Camp Ripley.

Responsibilities include:

• Provide general clerical and administrative support to the customers of the DNR Enforcement officer training programs to ensure the programs are effectively administered.
• Provide specialized support to the DNR Enforcement Conservation Officer Academy along with general program support as needed.
• Provide assistance to the section and the Training and Recruitment manager to ensure divisional and section goals are met.

Qualifications

Minimum Qualifications

Word processing sufficient to use software to create, format, edit, print and save a variety of documents including letters, memos and reports.

Skill using spreadsheet software applications sufficient to create spreadsheets from a variety of sources and create lists, spreadsheets, charts and graphs to track projects and activities.

Database management skills sufficient to develop/maintain various databases and retrieve and analyze information.

Knowledge of bookkeeping procedures sufficient to maintain accurate budget records and reports.

Typing/Keyboarding skills sufficient to preform skilled typing tasks with speed and accuracy.

Customer service practices and principles sufficient to identify each customer's needs, meet quality standards for services, ensure data privacy practices are followed and evaluate customer satisfaction.

Oral and written communication skills sufficient to communicate effectively, provide clear explanations, and interpret policies and procedures.

Organizational skills sufficient to prioritize a diverse workload and adjust to changing priorities.

Interpersonal skills and abilities necessary to cooperate with a variety of staff members on a broad range of tasks and responsibilities.

Preferred Qualifications

One or more years of clerical office experience.

Experience and proficiency using Microsoft Office Suite (e.g. Word, Excel, Outlook) software sufficient to compile, manipulate, store and retrieve data.

Experience retrieving, archiving, and converting documents and electronic materials of different formats.

Business English, spelling and grammar sufficient to proofread materials and to ensure the accuracy and completeness of written materials.

Experience with state and/or federal grant programs/processes.

Additional Requirements

No driving duties are required.

Applicants must have the ability to meet the physical requirement and work in the environment conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).

It is the policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

• Conflict of Interest Review
• Criminal History Check
• Education Verification
• Employment Reference / Records Check
• License / Certification Verification

Application Details

How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .

Contact

If you have questions about this position, contact Jeffrey Johanson at Jeffrey.Johanson@state.mn.us or 320-412-1181 .

If you are an individual with a disability and need reasonable accommodation to assist with the application process, please contact the ADA Coordinator at ADA.DNR@state.mn.us . To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Rebecca McMillen at rebecca.mcmillen@state.mn.us .

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email careers@state.mn.us and let us know the support you need.