Office Assistant 2 (NYS HELPS)

NY HELPS Qualifications:
For the duration of the NY HELPS Program, this title maybe filled via a permanent non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The minimum qualifications for Office Assistant 2, SG-09 are: one (1) year of clerical experience.

REASSIGNMENT QUALIFICATIONS:
You must be a current New York State Office of Parks, Recreation and Historic Preservation (OPRHP) employee with one year of permanent, competitive or 55-b/55-c service as an Office Assistant 2, SG-09.

ELIGIBLE LIST APPOINTMENT:
Currently reachable on the Office Assistant 2 eligible list.

70.1 TRANSFER QUALIFICATIONS:
You must be a qualified employee of New York State and eligible for transfer under Section 70.1 of Civil Service Law which requires one year of permanent, competitive or 55-b/55-c service in a title allocated to a Grade 9.

For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/. The GOT-IT site will inform you if your title requires special qualifications for transfer as detailed above.

55-b/55-c QUALIFICATIONS:
Current permanent non-competitive state employees certified eligible for the 55-b/55-c program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55-b/55-c of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response and meet the minimum qualifications listed above.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

NON-COMPETITIVE PROMOTION (NCP) QUALIFICATIONS:
As required by the New York State Department of Civil Service, we are posting for this position to determine if there are any qualified OPRHP employees interested in a permanent appointment to the position. If there are three or fewer qualified candidates interested in the position who meet the promotion minimum qualifications, a permanent appointment can be made pursuant to Section 52.7 of the Civil Service Law. The promotion minimum qualifications are: one year of permanent competitive service as an Office Assistant 1.

PROVISIONAL QUALIFICATIONS:
Based on the results of the required recruitment/canvassing for the Office Assistant 2 position, OPRHP may make a provisional appointment to this position. If a provisional appointment is made, the appointed candidate will be required to compete in the next holding of the Office Assistant 2 exam and be reachable for appointment from the newly established eligible list.
The minimum qualifications for Provisional appointment are:
Candidates must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service in an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm.

Duties Description As an Office Assistant 2, G-9, duties include but are not limited to:

• Answer the telephone for the unit, take messages, transfer calls, and provide information to callers as appropriate.
• Prepares expense reimbursements to all sworn and civilian staff within the Zone.
• Reconciles credit card purchases in SFS (Statewide Financial System) and Budget Expenditure Tracking System (BETS).
• Reconciles all purchases, travel expenses, and purchase orders in BETS.
• Assists with P-card reconciliation process.
• Tracks outstanding expense reports.
• Processes procurement card and travel card applications.
• Gathers information for FOIL requests.
• Processes Direct Pay invoices to BSC and tracks Zone biweekly reports.

Additional Comments OPERATING NEEDS:
• Must have experience with Microsoft Office, including Word, Excel, and Outlook.

BENEFITS:
Generous benefits package, worth approximately 65% of salary, including:
• Paid Time Off:
• CSEA: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.
• Health Care Benefits:
• Eligible employees and dependents can pick from a variety of affordable health insurance programs.
• Family dental and vision benefits at no additional cost
• Additional Benefits:
• New York State Employees' Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Parental / Family Leave

To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx

Some positions may require additional credentials or a background check to verify your identity.

Name Michele Kramek

Telephone

Fax

Email Address Michele.Kramek@parks.ny.gov

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12144

Notes on Applying TO APPLY:

If you feel you meet the minimum qualifications and the agency's operating needs, and are interested in being considered for this vacancy, please email your resume to Michele.Kramek@parks.ny.gov. If you have any questions, please call Michele at 518-474-5030.

All qualified persons are invited and encouraged to apply. It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications and agency operating needs.