Office Assistant 2 (NYS HELPS)

For the duration of the NY HELPS Program, this title maybe filled via a permanent non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The minimum qualifications for Office Assistant 2, SG-09 are: one (1) year of clerical experience.

REASSIGNMENT QUALIFICATIONS:
You must be a current New York State Office of Parks, Recreation and Historic Preservation (OPRHP) employee with one year of permanent, competitive or 55-b/55-c service as an Office Assistant 2, SG-09.

ELIGIBLE LIST APPOINTMENT:
Currently reachable on the Office Assistant 2 eligible list.

70.1 TRANSFER QUALIFICATIONS:
You must be a qualified employee of New York State and eligible for transfer under Section 70.1 of Civil Service Law which requires one year of permanent, competitive or 55-b/55-c service in a title allocated to a Grade 9.
For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/. The GOT-IT site will inform you if your title requires special qualifications for transfer as detailed above.

55-b/55-c QUALIFICATIONS:
Current permanent non-competitive state employees certified eligible for the 55-b/55-c program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55-b/55-c of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response and meet the minimum qualifications listed above.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

NON-COMPETITIVE PROMOTION (NCP) QUALIFICATIONS:
As required by the New York State Department of Civil Service, we are posting for this position to determine if there are any qualified OPRHP employees interested in a permanent appointment to the position. If there are three or fewer qualified candidates interested in the position who meet the promotion minimum qualifications, a permanent appointment can be made pursuant to Section 52.7 of the Civil Service Law. The promotion minimum qualifications are: one year of permanent competitive service as an Office Assistant 1.

PROVISIONAL QUALIFICATIONS:
Based on the results of the required recruitment/canvassing for the Office Assistant 2 position, OPRHP may make a provisional appointment to this position. If a provisional appointment is made, the appointed candidate will be required to compete in the next holding of the Office Assistant 2 exam and be reachable for appointment from the newly established eligible list.
The minimum qualifications for Provisional appointment are:
Candidates must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service in an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm.

If verifiable, we will accept and prorate appropriate part-time and volunteer experience.

Duties Description The incumbent will perform a variety of tasks under the supervision of the Internal Auditor 2 or their designee. Duties will include, but are not limited to:
• Distribute materials and answer questions regarding updates for programs such as Access Pass, Lifetime Liberty, and Empire Pass.
• Distribute updates from the Albany Office regarding the Aspira/Point of Sale program.
• Track and review insurance, capital requirements, etc. for district partnerships and friends group contracts.
• Complete utility invoicing and tracking for regional contracts.
• Perform data entry for department auditing programs.
• Perform clerical duties as needed to assist the department (i.e. ordering seasonal documents and stationery, sending emails to contacts, creating excel worksheets, etc.)
• Track records/documents for the records retention program from the audit/concession department.
• Collaborate with the western regions Concessions Coordinator on projects as needed.
• Assist the Internal Auditor 2 with gathering documents/information for audits.
• Communicate effectively with park and contract representatives.
• Maintain ticket inventory and financial stationary.
• Responsible for maintaining the record retention program, including retrieving files from storage and shredding documents.

Additional Comments OPERATING NEEDS:
• Must possess and maintain a valid driver's license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.
• Must have the physical ability to perform medium to heavy lifting.

BENEFITS:
Generous benefits package, worth approximately 65% of salary, including:
Paid Time Off:
• CSEA: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.
Health Care Benefits:
• Eligible employees and dependents can pick from a variety of affordable health insurance programs.
• Family dental and vision benefits at no additional cost
Additional Benefits:
• New York State Employees' Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Parental / Family Leave

To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx

Some positions may require additional credentials or a background check to verify your identity.

Name Monica Fleming

Telephone

Fax

Email Address Niagara.Employment@parks.ny.gov

Address

Street DeVeaux Woods State Park

P.O. Box 1132

City Niagara Falls

State NY

Zip Code 14303

Notes on Applying TO APPLY:
If you feel you meet the Agency's operating needs and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region's administrative headquarters, via the agency's internal intranet site, or by downloading an application from either scanning the QR code or visiting the NYS Office of Parks, Recreation and Historic Preservation website link below.

FillableUpdatedParksEmployeeApplicationS1000Part1Niagara.pdf (ny.gov)
Please forward your application, resume, and 3 supervisory work-related references to:
Niagara.Employment@parks.ny.gov with the subject line "Office Assistant 2 - Niagara Administration, Audit Dept"
or mail your application, resume, and references to:

Monica Fleming, Regional Office
DeVeaux Woods State Park, P.O. Box 1132
Niagara Falls, NY 14303