Office Coordinator

Cozen O'Connor has an excellent opportunity for a dynamic full-time Office Coordinator in our Boca Raton office. The ideal candidate is an enthusiastic self-starter, who is able to perform extensive multi-tasking under numerous time constraints with exceptional attention to detail; someone who takes initiative; thinks strategically and independently and is confident to interact with all levels of the firm. The position requires excellent communication, organizational, and computer skills.

Responsibilities:

• Work closely with Regional Office Manager, to provide assistance to attorneys, secretaries and paralegals
• Workflow coordination
• Receive checks in Boca office, identify matter and deposit with remote deposit capture; email finance team
• Deposit Trustee checks with bank
• Assist with key tasks related to onboarding and off-boarding of PCS attorneys, paralegals and business professionals to ensure effective integration/with department needs
• Manage vendor relationships
• Handle day to day office responsibilities
• Coordinate with the administrative team to include receptionist and office services to provide coverage and excellent customer service
• Troubleshoot office equipment
• Guest services to include hospitality, catering, and travel/reservation needs
• Coordinate client and office events both in the office and outside venues
• Maintain filing - create labels, update pleading indexes, index, and ship offsite once closed
• Communicate with building, e.g. safety protocol, requests for maintenance and work orders
• Track, compile, organize, and submit appropriate expenses into Chrome River
• Work with secretaries and paralegals to close files
• Open new matters and assist with conflict checks

Qualifications:

• 2 - 3 years of office/clerical administrative experience in a law firm is preferred
• Experience with InterAction (CRM), Chrome River, and advanced Microsoft Office
• Ability to draft, proofread and edit correspondence, e-mails with minimal supervision
• Ability to work autonomously or in a team environment
• Work well under pressure and strict deadlines
• Ability to work overtime if necessary
• Typing skills of 60 w.p.m.
• Strong organizational skills
• Highly effective written and verbal communication skills
• Ability to work well with all levels of firm employees, clients, visitors, and vendors
• Attention to detail in all interactions and work product
• Aptitude to learn all firm software applications
• High school diploma required; college degree preferred

Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.

Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.

Cozen O'Connor is committed to employing a diverse complement of attorneys and staff, and to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a rich diversity of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.