Office Coordinator

NOW HIRING: Office Coordinator in Chesapeake, VA!

Office Coordinator

Shift: Monday-Friday 8AM-5PM

Pay: $18.14 an hour

Benefits: Weekly pay, Medical, Dental, Vision

Job Overview for Office Coordinator:

The Lee Group is searching for an Office Assistant to work for one of our valued clients in Chesapeake, VA. As an Office Assistant, you will play a key role in ensuring the smooth operation of our office. You will be responsible for handling administrative tasks, providing support to staff and management, and helping to create a positive work environment. If you are detail-oriented, have excellent communication skills, and enjoy working in a fast-paced setting, we want to hear from you!

Job Responsibilities of an Office Assistant

• Supervise and lead clerical staff, including training, scheduling, and evaluating work.
• Handle personnel actions and benefits processing.
• Perform specialized office tasks like transcribing meeting minutes, creating forms, and typing reports.
• Interact with departments, clients, and the public, resolving issues and relaying messages.
• Maintain personnel records and prepare payroll; assist with audits and technical projects.
• Manage departmental budget, assist in budget preparation, and administer expenditures.
• Compile data, prepare reports, and maintain records and files; track grants.
• Manage supply inventory, process requisitions and purchase orders, and handle accounts payable/receivable.
• Coordinate sites, databases, and programs; distribute informational materials; troubleshoot department computers.
• Schedule appointments, coordinate meetings, and handle mail processing.
• Maintain file systems and ensure data accuracy.
• Enter data into systems and train staff and external agencies on system operations.
• Ensure staff certifications are maintained and schedule re-certifications.
• Perform routine office tasks like data entry, filing, faxing, and photocopying.
• Travel to off-site locations for inspections.
• Assist with special projects and other duties as assigned.

Job Requirements of an Office Assistant

• High school diploma or equivalent; additional education or certifications are a plus.
• Proven experience in an office assistant or similar administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work independently as well as part of a team.
• Attention to detail and a proactive approach to problem-solving.
• Familiarity with basic accounting procedures is a plus.

We get up every day and come to work for 1 reason: Putting the right people, in the right seats.
We are guided by our Core Values:
We are purpose driven to change people's lives.
We are approachable and genuine, with a great sense of fun.
We are authentic straight shooters, unafraid of the truth.
We get it, our business and our customers.
We get it right!

Work with us and we will put over 50 years of experience to work for you!!

The Lee Group is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, religious beliefs, marital status, genetic information, national origin, disability or protected veteran status.