Posting Details

Posting Summary

Working Title Payroll Specialist Role Title Human Resource Analyst II Role Code 19092-SW FLSA Exempt Pay Band 05 Position Number 29700055 Agency Germanna Community College Division Germanna Community College (Div) Work Location Fredericksburg - 630 Hiring Range $61,126-$82,521 plus full state benefits Emergency/Essential Personnel No EEO Category E-Paraprofessional Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule
Monday-Thursday: 8am-5:30pm
Friday 8am-12noon
Or as scheduled
Sensitive Position No Job Description

Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking, and many other activities.

Germanna Community College is seeking a Payroll Specialist. The Payroll Specialist is responsible for payroll administration in conjunction with SSC (shared service center). Analyze/resolve payroll issues, ensure compliance with Federal and State, and College requirements related to employment and taxation, benefit reconciliations, reporting, and processing of timesheets/paychecks. Position includes oversight of leave administration to include processing, adjusting, and resolving leave balance issues.

Major Duties & Responsibilities:

• Management of payrolls in conjunction with SSC (shared service center) to ensure accuracy in payments, deductions, and reporting; Reconciliation of various deductions, benefits and TLAM (time leave absence management); Timesheet management. Semi-Monthly and quarterly payroll and yearend accrual reporting.
• Leave Administrator for absence management system. Developing and managing processes for managers and employees and leave system, Semi-Monthly leave, and year-end leave liability. reporting.
• Collects and assesses data quality and management of internal ( GCC , VCCS , SSC ) and external ( COV ) HR and Payroll systems; Helps create and supports data integrity and security initiatives; Performs systems audit to ensure accuracy of data and compliance with policies of GCC , VCCS , SSC and COV ; Creates reports and dashboards to share insights with the college’s leaders and HR department.

Employees must be able to work strategically with diverse colleagues, students, and community members with a commitment to diversity as a learning outcome to be culturally respectful, professionally competent, and civically responsible.

Diversity, equity, and inclusion are core values of Germanna Community College. We recognize our responsibility to create, maintain, and nurture an academic and social environment that respects the diversity of people and ideas. We are committed to being an inclusive community that respects all cultures, experiences, and abilities and that prepares individuals to thrive in a global society. An EEO /AA Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability. Germanna is an Equal Opportunity Employer/Veterans/Disabled.

Germanna is a federal contractor requesting priority referrals of protected veterans for our job opportunities.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Catra Godwin at cgodwin@germanna.edu.

If you would like to see a copy of our Affirmative Action Plan please contact Barbara Hall by phone at 540-834-1067 or by email bhall@germanna.edu.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications

• Considerable knowledge of generally accepted accounting principles ( GAAP ).
• Comprehensive knowledge of payroll and human resources policies and procedures; state and federal laws and regulations concerning payroll and payroll deductions, benefit plans and reporting.
• Excellent computer skills including those of computerized payroll and human resources systems.
• Ability to analyze mathematical data and assist in preparing financial/annual reports.
• Intermediate/Advanced Proficiency in Excel and MS Office 365 applications.
• Strong customer service skills with a high level of professionalism and discretion.
• Strong verbal and written communication skills.

Additional Considerations

• Public sector experience - Higher Education
• Proficiency with HCM /PeopleSoft

Operation of a State Vehicle No Supervises Employees No Required Travel
Travel between campuses may be required.

Posting Detail Information

Posting Number CLS_2987P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 04/25/2024 Job Close Date 05/09/2024 Open Until Filled Agency Website https://germanna.edu/ Contact Name Catra Godwin Email Phone Number Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, anEEOemployer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, theVCCSis committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
TheVCCSis anEOEand Affirmative Action Employer. In compliance with the Americans with Disabilities Acts ( ADA and ADAAA ), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.