Permit Coordinator I-III (Hillsboro Area Office)

Position Information

TxDOT's Waco District is looking for a Permit Coordinator I-III located at our Hillsboro Office. We're looking for a wide range of experience in processing utility and driveway permits to join our exciting district permits team. You will have the opportunity to coordinate with utility companies, governmental representatives, and other public and private partners to ensure permits, utility, and contract compliance. If you are looking to build a career, work with a great group of people and help improve the maintenance program affecting highway and transportation development for Texas, you have come to the right place!

The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level and all other appropriate factors, and based on business needs.

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Position Description

Reviews and processes driveway and utility permit requests from public utility companies, common carriers and others placing facilities on public highway right-of-ways in a district permit office. Work require extensive contact with private entities. Employees at this level follow standard practices that do not require frequent supervision of details.

Essential Duties:

Permit Coordinator I:

• Consults with area engineer and/or maintenance supervisor on complex utility/driveway permit issues
• Consults with engineering, maintenance, and right-of-way concerning compliance with the Utility Accommodation Policy
  
  (UAP)
• Coordinates movement of extra-large loads with the Department of Motor Vehicles, maintenance, and other districts
• Maintains permit documentation, records, and plan sets
• Meets with the public to resolve encroachment issues on state right-of-way
• Coordinates with city and county agencies on the departmental review of site plans for developments abutting the state
  
  right-of-way
• Coordinates with local utility companies, engineering consultants and the general public regarding utility placements and
  
  monitors progress of installation requests
• Reviews and processes driveway permits and other various highway permits
• Requests survey information from right-of-way, and reviews plats and survey data related to permits and interprets plans
• Performs other job responsibilities as assigned

Permit Coordinator II:

In addition to the above

• Prepares and reviews correspondence and reports, and monitors data related to permit activities and compliance
• Coordinates with the Department of Motor Vehicles on permit changes, local routing issues, and up-to-date roadway changes
  
  for the transport of oversize/overweight loads on Texas highways

Permit Coordinator III:

In addition to the above

• Trains and instructs others in permit related work
• Conducts reviews of processed permits by other staff members to ensure accuracy and completeness in accordance with
  
  department guidelines
• Coordinates disputes between property owners and utility companies
• Reviews and processes utility permit requests, applications, agreements, and plans submitted to ensure compliance with
  
  the Utility Accommodation Policy (UAP) and other departmental requirements with emphasis on uniform application

Minimum Qualifications:

Permit Coordinator I:

Education: High School Grad or Equivalent in general high school duties.

Experience: No experience required. (Experience can be satisfied by full time or prorated part time equivalent). Substitutions for Minimum Qualifications

Permit Coordinator II:

Education: High School Grad or Equivalent in general high school duties.

Experience: 1 YEAR permit and/or, utility processing and/or coordination, or related administrative/clerical support experience

(Experience can be satisfied by fulltime or prorated part time equivalent). Substitutions for Minimum Qualifications

Permit Coordinator III:

Education: High School Grad or Equivalent in general high school duties.

Experience: 2 YEARS permit and/or utility processing and/or coordination or related experience

(Experience can be satisfied by fulltime or prorated part time equivalent) . Substitutions for Minimum Qualifications

Licenses and Certifications:

• Valid driver's license: Valid driver's license. This position requires driving a state vehicle.

Competencies:

Permit Coordinator I:

• Applicable laws, rules, and regulations
• The use of computers, applicable programs, applications, and systems
• Maintaining a safe and effective working relationship with others
• Public relations for maintaining effective working relationships with individuals and groups, both internal and externa
• Reading and interpreting applicable plans, schematics, blueprints and maps
• Prioritizing and organizing work assignments
• Communicating technical information effectively
• Maintaining a safe working environment
• Reviewing and inspecting utility or related highway permits
• Communicate effectively, both verbally and in writing

Permit Coordinator II-III:

In addition to the above

• Training in a classroom, office, or field environment
• Issuing permits and directing routes
• The use of computers, applicable programs, applications, and systems

Physical Requirements and Working Conditions:

Permit Coordinator I:

• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Permit Coordinator II-III:

In addition to the above

• Standing-prolonged periods of time

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)