(Hybrid) Program Coordinator - Office of Undergraduate Research - Honors College

Description

The Office of Undergraduate Research in the Honors College at West Virginia University is currently accepting applications for a (Hybrid) Program Coordinator.

About the Opportunity

The mission of the Office of Undergraduate Research (UGR) is to connect undergraduate students who have strong and committed interests in research and creative work to faculty members, programs, and research-related opportunities that are aligned with their interests both on campus and off. The Research Apprenticeship Program (RAP) coordinator works in collaboration with the Director of Undergraduate Research to implement the RAP program from inception to completion and to include all programmatic aspects, such as, general programming (e.g., recruitment, advising, time card monitoring, hiring of work study students, workshops, training, curriculum, speakers, ), mentoring and meeting with students, meeting with faculty and researchers, program advertisement and application, participant tracking, search for continuation funding, and proposal writing. The program coordinator may supervise one or more graduate assistants or undergraduate students.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year or more based on years of service (employee leave)
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

What You'll Do

Research Apprenticeship Program (RAP)

• Coordinate and manage the day-to-day operations of the Research Apprenticeship Program.
• Plan, manage, and actively advertise the Research Apprenticeship Program to the WVU community including students, faculty, researchers, and staff.
• Plan and implement strategies to recruit students and faculty mentors to the program.
• Provide guidance and mentoring for the students beginning in research through RAP.
• Aid in the development of the curriculum and teach the RAP accompanying courses (as needed).
• Coordinate and manage the educational aspects of RAP throughout the year: daily contact with instructors, students, and faculty mentors.
• Lead weekly meetings with RAP instructors (graduate teaching assistants and undergraduate teaching assistants).
• Assist students with work-study processes (i.e. hiring, timecard management, compliance).
• Keep track of participants activities through biweekly reports.
• Coordinate and manage social events for RAP participants and faculty mentors.
• Present the program across the campus community.
• Assess participant' s skills and abilities.
• Assess participant's concerns and refer as appropriate.
• Manage student's files.
• Maintain program's files.
• Coordinate and manage educational trips and team building events/trips and periodically escort students to conferences.
• Help with compilation of information for yearly reports or performance reports, and grant renewal processes.
• Correspond with alumni and track their graduate/professional school pursuits.
• Coordinate the selection process and supervise graduate students and undergraduates who assist in the Research Apprenticeship Program.
• Oversee maintenance and accuracy of the program website.
• Develop and maintain cooperative relationships with units inside WVU, especially the Mountaineer HUB, Shared Services, Honors College, ASPIRE and Pre-Health Offices.

RAP/Office of Undergraduate Research

• Work in collaboration with UGR coordinator to organize academic year undergraduate symposia.
• Coordinate the campus awareness of undergraduate research opportunities, recruitment and selection of students and faculty mentors for RAP and other UgR programs.
• Coordinate the advertisement of the RAP and other UGR programing during university events such as New Student Orientation, Decide Day, Discover WVU, and others.
• Participate in academic and social enrichment programs related to the needs of the RAP participants such as campus visits, trips, social programs, and others as appropriate.
• Participate in in-service staff training, professional development, and other program seminars, conferences, and workshops related to program work.

Qualifications

• Master's degree.
• A minimum of two (2) years of experience involving:
  • Program coordination
  • Research experience
• A minimum of one (1) year of experience involving:
  • Working knowledge of financial aid
  • Administrative work in higher education
  • Working with disadvantaged students
  • Working with student assessment tools
  • Building collaborative relationship with campus & community
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Knowledge, Skills, & Abilities

• Strong writing and editing skills
• Strong managerial skills
• Strong organizational skills
• Strong public speaking and interpersonal skills
• Strong mentoring and advising skills
• Strong computer skills (especially spreadsheets)
• Strong familiarity of undergraduate and graduate research skills and programming
• Ability to work independently and to use discretion in decision-making
• Administrative decision making and problem solving
• Ability to work with a team.

• Valid US Driver's License