Program Support Coordinator

Program Support Coordinator / Bookkeeper

• Location : Onsite in San Antonio, TX
• Duration : 6-12 month Contract-to-Hire
• Schedule : Monday-Friday 8am-5pm

Summary:

The goal of the Program Support Coordinator position is to create a single point of contact for all program operations support to include invoice processing, expense reports, HR Assistance, financial analysis, contract collaboration, and administrative help.

Responsibilities:

• Creating tracking, and coding invoices for Accounts Receivable
• Reviewing and approving Accounts Payable for accuracy
• Assigning charge codes within the CostPoint system
• Coordinating with Program Managers in regards to expense and reports
• Creating offer letters if necessary for hiring managers

Required Qualifications:

• 1+ year of bookkeeping experience AND Bachelors degree in Accounting, Finance, or Business Administration

OR

• 4-5+ years of bookkeeping experience in lieu of a degree

Preferred Qualifications:

• Experience working with CostPoint and Dayforce

Other Details:

Invoice Processing

• Setup all Vendors, including renewal of forms for annual requirements.
• Review all invoices (subcontractors, consultants, and vendors) for accuracy.
• Code all invoices to appropriate projects.
• Save and record all invoices in the PC Log and secure approvals
• Submit invoices for Processing
• Reconcile invoices with the check register to ensure timely payment.
• Record all AR invoices in the AR Log
• Ensure all monthly bills are paid via invoice or corporate card.

Expense Reports

• Set Up employees with an expense seat in CostPoint when needed
• Ensure necessary charge codes are loaded and available in CostPoint for employee use
• Provide Expense report training and support to all employees as needed.
• Make certain Expense Authorizations are created and submitted prior to travel. If needed, support the employee thru the process.
• Review all Expense reports for accuracy. Correspond with employees and managers for corrections.
• Track and maintain the outstanding report for all corporate cards.
• Track and ensure all outstanding expense reports are submitted in a timely manner.
• Correspond daily with managers and employees regarding expenses and reports.

HR Assistance

• Provide answers for all HR inquiries via email and phone.
• Employee Support for password resets for CostPoint and Dayforce
• Track all timesheets for submittal and approval.
• Create Offer Letters (e-offers) when requested and track until submitted to HR
• Create PCS Forms (e-PCS) and track until signed and submitted to HR
• Out-process departing employees, ensuring all necessary departments are notified (Security, IT), and receipt of all company equipment and badges.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178 .

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.