Program Support Specialist

Summary

This position is part of the Interior Business Center (IBC), Financial Management Directorate (FMD), IBC Financial Management Directorate. The incumbent will be responsible for evaluating, processing, and entering incoming indirect cost rate proposal applications, analyzing data, making program recommendations. The employee also assists the Administrative Officer with the planning, developing, managing and controlling of various administrative programs.

This job is open to

• Recent graduates
  
  Individuals who have graduated from an accredited educational institute or certificate program within the last 2 years or 6 years for Veterans.

Duties

• Perform quantitative and qualitative analysis on incoming customer indirect cost rate proposal applications. Evaluate proposals for adequacy and ensures that budget cost data, audited financial statements, and organizational forms are complete.
• Provide a variety of administrative and management services essential to the direction and operation of the Indirect Cost and Contract Audit Division.
• Analyze administrative policy and operating procedures for program effectiveness and establish and maintain monitoring practices to identify and recommend business process improvements.
• Conduct property management functions such as conducting physical inventory and entering data into automated system, tracking, and disposing of property.
• Perform other administrative duties to include government charge card holder, managing and archiving official records, and facilities management.

Requirements

Conditions of Employment

• U.S. Citizenship is required.
• Suitable for Federal employment, determined by background investigation.
• Direct Deposit of pay is required.
• Selective Service registration required for male applicants, unless exempt.

Qualifications

Applicants must carefully review the information in the "How You Will Be Evaluated" section for important information and instructions pertaining to the multi-hurdle assessment process for this position.

Eligibility Requirements:

In order to be eligible for the Pathways Recent Graduates Program, the following qualifications must be met:

• Be a U.S. citizen;
• Possess a qualifying associate's, bachelor's, master's professional, doctorate, vocational or technical degree or certificate from a qualifying educational institution, within the previous 2 years.

Veterans: If you are a veteran, as defined in 5 U.S.C. 2108, who, due to military service obligation, was precluded from applying to the Recent Graduates Program during any portion of the 2-year eligibility period, you shall have a full 2-year period of eligibility upon your release or discharge from active duty. In no event, however, may your eligibility period extend beyond 6 years from the date on which you completed the requirements of an academic course of study.

In addition to the eligibility requirements for the Pathways Recent Graduates Program listed above, all applicants must meet one of the following qualifications for the Program Support Specialist, GS-0301-07:

A. One year of specialized experience that is equivalent in difficulty and complexity to the GS-05 or equivalent level in the Federal service. Specialized experience is defined as experience that is in or directly related to the line of work of this position and has equipped you with the knowledge and competencies to successfully perform the duties of this position. More specifically, this requirement involves experience in reviewing documents and files for adequacy and completeness; entering data into electronic systems; responding to customer inquiries; and purchasing supplies and equipment or assisting with budget, inventory, or another business support function.

B. One full year of graduate level education directly related to the position that gave me the knowledge, skills, and abilities to perform the duties of this position. (Applicants who choose this option must submit transcripts.)

C. A combination of qualifying graduate education and specialized experience that equals 100%. For example, 6 months of qualifying graduate education and 6 months of specialized experience. (Applicants who choose this option must submit transcripts.)

D. Meet one of the requirements for Superior Academic Achievement (S.A.A), which includes (1) class standing, (2) grade-point average, or (3) honor society membership. Class standing Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses. Grade-point average (G.P.A.) Applicants must have a grade-point average of: 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum. 3. Election to membership in a national scholastic honor society as outlined for SAA.

Only experience and education obtained by the closing date of this announcement will be considered.

Only education from institutions which are accredited or preaccredited/candidate for accreditation may be used to meet education requirements.

Education

You must provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement. All documentation needs to be legible. If selected, you will need to provide official transcripts.

Only education from institutions which are accredited or preaccredited/candidate for accreditation may be used to meet education requirements.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/

Additional information

Program Completion and Conversion Requirement

At the successful conclusion of the Pathways Program, interns may be eligible for conversion to a permanent or a term (1-4 years in duration) appointment. Conversion is not guaranteed. To be considered for conversion the following requirements must be met:

• Must be a U.S. citizen
• Meet qualification requirements for the position to which you will be converted
• Performed successfully in position and documented through performance evaluations

Telework Suitability:

The duties of this position are suitable for occasional telework and the selectee may be allowed to telework with supervisor approval and if they meet the eligibility criterion in the 2010 Telework Act.

Stipulations of Employment:

Appointees must sign a Participant Agreement that sets forth the expectations for the Pathways Program.

The duration of an excepted service appointment in the Pathways Program is a trial period.

Appointment under the Recent Graduates Program may not exceed one year (2 years for certain series such as 1102's). Appointees may be non-competitively converted to the competitive service after successful completion of at least one year of continuous service, in addition to all of the requirements of the Recent Graduates Program.

Work Schedule:

This position allows for a flexible work schedule.

Miscellaneous:

DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit http://www.uscis.gov/e-verify.

This position is being advertised concurrently with vacancy announcement # IBC-24-MP-12544197AB using the Merit Promotion procedures. If interested, refer to that announcement to determine if you meet the program requirements and can apply to that announcement.

If converted to a permanent or term appointment the anticipated targeted position will be Program Support Specialist GS-0301-09. The target position and FPL may change based on the need of the organization at the time of conversion. Interns must meet the qualification standards for the series of the position to which being converted.

Upon conversion, promotion up to the full performance level may be made without further competition. However, promotion(s) will depend on the performance of the incumbent and are not guaranteed.

This vacancy announcement may be used to fill similar positions within 90 days.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, qualified candidates will be assigned to a quality category. The category assignment is a measure of the degree in which your background matches the competencies required for this position. The categories for this announcement are defined as: Best-Qualified, Well-Qualified, and Qualified. Your resume and supporting documentation will then be used to determine if you are qualified for this job. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

The Category Rating Process does not add veterans' preference points but protects the rights of veterans by placing them ahead of non-preference eligible within each category. Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

• Analytical Thinking
• Legal, Government, & Jurisprudence
• Technical Competency - Administrative Operations
• Technical Competency - Automated Administrative Systems

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  
  To apply for this position, you must provide a complete Application Package which includes:
  
  
  1. Your Resume listing work schedule, hours worked per week, dates of employment and duties performed. If multiple resumes are submitted, only the most current resume will be reviewed for qualifications.
  2. Transcript(s): You MUST submit furnish a copy of your college transcript(s) which includes degree conferred date. If selected for this position, you will be required to furnish an ORIGINAL transcript prior to being appointed. (For Pathways Internship) Proof of enrollment or acceptance to a degree seeking program must be provided.
  
  
  3. Other supporting documents:
  
  
  • Cover Letter, optional
  • Veterans' Preference documentation, if applicable (e.g. DD-214 Member Copy 4 showing type of discharge/character of service, SF-15 Form and related documentation, VA letter, etc.)
  
  
  Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc.
  
  Do not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices.
  
  It is your responsibility to ensure all required documents have been submitted by the closing date of the announcement.
  
  
  If you are relying on your education to meet qualification requirements:
  
  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
  schools accredited by accrediting institutions recognized by the U.S. Department of Education.
  
  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to Apply
  
  To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section of this vacancy.
  
  The complete application package must be submitted by 11:59 PM (EST) on the closing date to receive consideration.
  
  • To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.
  • You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application.
  • You will receive an email notification when your application has been received for the announcement.
  • To verify the status of your application, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process.
  • You may preview the Assessment Questionnaire at: https://apply.usastaffing.gov/ViewQuestionnaire/12544198
  
  If you have questions about this job, please contact the HR Office representative listed in the "Agency Contact Info" section of this vacancy announcement. Applying online is highly encouraged. We are available to assist you during business hours (normally 8:00a.m. - 4:00p.m., Mountain Time, Monday - Friday). If applying online poses a hardship, you may request an alternate application method from the Agency Contact listed in the vacancy. All hardship application packages must be complete and submitted no later than noon EST on the closing date of the announcement.
  
  Agency contact information
  
  Amy Britt
  
  Phone
  
  3039803803
  
  Email
  
  amy_britt@ibc.doi.gov
  
  Address
  
  IBC Financial Management Directorate
  
  1849 C. Street NW
  
  Washington, DC 20240
  
  US
  
  Next steps
  
  For status updates on your application, please follow the directions listed above in the How to Apply section. Once your online application is submitted you will receive a confirmation notification by email. If you are selected for an interview for this position, you will be contacted directly. A final job offer for this position is typically made within several weeks after the closing date of the vacancy announcement. After confirming a job offer, all other applicants will be notified of their non-selection.
• Fair and Transparent
  
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents

To apply for this position, you must provide a complete Application Package which includes:

1. Your Resume listing work schedule, hours worked per week, dates of employment and duties performed. If multiple resumes are submitted, only the most current resume will be reviewed for qualifications.
2. Transcript(s): You MUST submit furnish a copy of your college transcript(s) which includes degree conferred date. If selected for this position, you will be required to furnish an ORIGINAL transcript prior to being appointed. (For Pathways Internship) Proof of enrollment or acceptance to a degree seeking program must be provided.

3. Other supporting documents:

• Cover Letter, optional
• Veterans' Preference documentation, if applicable (e.g. DD-214 Member Copy 4 showing type of discharge/character of service, SF-15 Form and related documentation, VA letter, etc.)

Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc.

Do not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices.

It is your responsibility to ensure all required documents have been submitted by the closing date of the announcement.


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section of this vacancy.

The complete application package must be submitted by 11:59 PM (EST) on the closing date to receive consideration.

• To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.
• You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application.
• You will receive an email notification when your application has been received for the announcement.
• To verify the status of your application, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process.
• You may preview the Assessment Questionnaire at: https://apply.usastaffing.gov/ViewQuestionnaire/12544198

If you have questions about this job, please contact the HR Office representative listed in the "Agency Contact Info" section of this vacancy announcement. Applying online is highly encouraged. We are available to assist you during business hours (normally 8:00a.m. - 4:00p.m., Mountain Time, Monday - Friday). If applying online poses a hardship, you may request an alternate application method from the Agency Contact listed in the vacancy. All hardship application packages must be complete and submitted no later than noon EST on the closing date of the announcement.

Agency contact information

Amy Britt

Phone

3039803803

Email

amy_britt@ibc.doi.gov

Address

IBC Financial Management Directorate

1849 C. Street NW

Washington, DC 20240

US

Next steps

For status updates on your application, please follow the directions listed above in the How to Apply section. Once your online application is submitted you will receive a confirmation notification by email. If you are selected for an interview for this position, you will be contacted directly. A final job offer for this position is typically made within several weeks after the closing date of the vacancy announcement. After confirming a job offer, all other applicants will be notified of their non-selection.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request