Description

Coordinates financial operations and assists with the planning of events and activities for the Office of Protocol and Special Events. This job is only available within the Office of Protocol and Special Events.

1. Serves as the initial contact for event information and requests and is the primary liaison to the Division Business Services Office.
2. Prepares all financial documents, monitors cost center activity, and provides monthly financial reports.
3. Prepares and manages contracts and other procurement instruments for services as assigned; researches payment issues with internal and external vendors.
4. Conducts space and property inventory and serves as property custodian and vehicle fleet coordinator.
5. Maintains and distributes event calendar for the office.
6. Coordinates commencement expenses with the provost business office.
7. Manages content on the departments commencement web-pages including updates as needed.
8. Manages updates to the office protocol and policy manuals.
9. Ensures the accuracy and timeliness of guest lists, invitations, programs and other printed event materials.
Performs other job-related duties as assigned.

EEO/AA

Qualifications

Bachelors and 3 years experience

Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Experience: Requires a minimum of three (3) years of directly job-related experience.

*Department is willing to accept education in lieu of experience

Additional job posting Information:

• As assigned, assumes management responsibility for events, to include design, direction, concept, and the coordination of logistics.

• Attends events to manage details and oversee the activities of event professionals and volunteers.

• Availability to work untraditional hours, including early mornings, late nights, and weekends, as required by event schedules.

T he ideal candidate for this position should possess the following:

• Exceptional organizational and multitasking abilities.

• Strong communication and interpersonal skills .