Records/Forms Management Specialist

Introduction

It is the mission of the Wisconsin Department of Justice (DOJ) to protect the public and ensure that justice is done. To continue to meet this mission, the principles of equity, inclusion, and employee well-being have become a foundation for all work performed at DOJ, on behalf of Wisconsinites.

The DOJ is committed to developing and supporting a workforce and culture that is rich in diversity and innovation. It is the department's goal to ensure that all DOJ employees are empowered to be authentic, claim belonging, and thrive. This is your opportunity to make and be the difference. Click here to learn more about DOJ.

In addition to working with a dynamic group of people, we offer amazing benefits , such as excellent health insurance, ample paid leave, flexible work schedules, and an employee assistance program that offers a variety of programs and resources to help promote wellness. Furthermore, employment within the state of Wisconsin provides job stability, work/life balance, and numerous intrinsic rewards from doing meaningful work.

The DOJ, Division of Criminal Investigation (DCI), is looking for highly motivated and talented individuals to join our team. DOJ is currently recruiting for a Records/Forms Management Specialist to join the Administrative Operations Bureau. This position may be headquartered in any of the DCI Field Offices (Appleton, Eau Claire, Madison, Milwaukee, or Wausau). DCI positions are not eligible for remote work.

This position is eligible for bilingual opportunities and may require the ability to read, write and/or speak fluently in English and any one of the following languages: Spanish, Hmong, Tribal, and/or American Sign Language (ASL).

**Please note, to be considered for the Bilingual position and receive $1.00 per hour add-on pay, the selected candidate must be fluent in both English and one of the four languages listed above. We will verify fluency at the time of hire. **

The deadline to apply for this job announcement is Wednesday, October 2, 2024, at 11:59pm. For any questions, please contact Angie Rizner, Human Resources Specialist-Senior at rizneram@doj.state.wi.us or (608) 347-9393.

Position Summary

This position performs duties supporting DOJ's public records program. This position provides support to DCI's Administrative Operations Bureau and DOJ's Office of Open Government in managing the release of records and documents.

The position is knowledgeable in criminal case records management and may recommend alternatives to management for courses of action related to fulfilling record requests. The position responsibilities include coordinating records intake, reviewing records and making necessary redactions in accordance with standards and procedures, and drafting recommendations for approval or denial of release of criminal investigative records.

This position provides technical assistance and training to others. The scope and complexity of the work includes a wide range among the types of record requests received and the size and content of responsive criminal investigative records, as well as extreme diversity in stakeholder groups. The impact of judgements and decisions made by this position regarding redactions required prior to release of records is significant. This position provides required correspondence to all record requests and may work with multiple media types (e.g., written, reports, visual such as video or pictures, audio) depending on specific assignments.

For more information, review the position description .

Salary Information

The Records/Forms Management Specialist position is in pay schedule 07 and pay range 04. The starting pay will be between $25.00 and $34.03/hr. An add-on of up to $1.00/hr. may be available for candidates who are bilingual. Pay for current or former state employees will follow the provisions found in the State of Wisconsin Compensation Plan effective at the time of hire. A 12-month probationary period may be required.

Job Details

Occasional in-state travel will be required. Must be eligible to drive when required for travel.

The Department of Justice does not sponsor work visas at the time of hire or anytime during employment. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9.

An extensive background check, including fingerprints, drug screening and psychological evaluation will be completed on all DCI applicants prior to selection.

Qualifications

Please address the following in your resume and/or letter of qualifications:

Minimally qualified applicants must have education, training and/or experience in the following :

• Using technology to manage electronic media materials, digital records, and information.
• Compiling, storage, retrieval, retention and protection of records, files, and materials.
• Public/open records laws.

In addition to the minimum qualifications, a well-qualified applicant must have education, training, and/or experience in the following:

• Audio/visual technology.
• Manipulating and/or editing audio visual files using professional software such as Adobe Premier or similar software.
• Using technology tools to work specifically with large volumes of audio/visual or digital records involving 3 or more record types (audio, video, photos, written documents, email/messaging, etc.).
• Knowledge of statutes, rules, and law applicable to public/open records.
• Records management in a government or law enforcement setting.

How To Apply

Apply online! To apply, click on "Apply for Job" to start the application process. Once logged in, click "Apply for Job" and follow the steps outlined in the application process. You will be required to submit a letter of qualifications and resume.

Each time you apply for a job; you should update and tailor your resume and letter of qualifications. You should clearly describe your education, training, and experience related to the items listed in the "Qualifications" section of the job announcement. These qualifications should be addressed in your resume and expanded upon in your letter of qualifications. This will allow a fuller assessment regarding your qualifications and those required for the job in which you are applying.

Your resume should include the following:

• Your educational background including any course work that relates to the position in which you are applying.
• Your employment history, including experiences and/or duties and a summary of accomplishments and skills learned or used.
• Any training or experience, including volunteer work or internships, you have related specifically to the "Qualifications" section of the assessment.
• Spell out any acronyms and/or abbreviations the first time used.

Your letter of qualifications should include:

• Additional information regarding your past work experience, including volunteer work and internships, or coursework.
• Highlights of your most relevant skills and experiences as they related to the specific job in which you are applying.
• Specific examples that clearly demonstrates your level of expertise.

What not to include in your resume or letter of qualifications:

Your application materials should not include any information that is not job-related, such as race, color, religion, sex, national origin, age, creed, disability, or genetic information. Further, do not include any self-identifying information such as photos, social security numbers, political affiliation, citizen status or conviction records.

Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the process. References will be requested from top candidates once interviews have taken place.

NOTE: Current/former State employees interested in a permissive transfer, demotion or reinstatement consideration must also apply.

The State of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. We provide reasonable accommodations to qualified applicants and employees with disabilities.

We appreciate the time and effort it takes to apply for positions. If any questions arise, please contact Angie Rizner, Human Resources Specialist-Senior, at rizneram@doj.state.wi.us or (608) 347-9393.

Deadline to Apply

The deadline to apply for this job announcement is Wednesday, October 2 , 2024, at 11:59pm.