Senior Administrative Coordinator

Title: Senior Administrative Coordinator

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-Office of the President

SubDivision-Department: UNT-Office of the President

Department: UNT-Office of the President-100000

Job Location: Denton

Salary: $47,232 - $48,500

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu .

Department Summary

The Office of the President at the University of North Texas is the hub of strategic leadership, decision-making, and academic direction for the institution. Devoted to promoting the university's mission, purpose, and vision, the president collaborates with his VPs, faculty, and deans to craft and implement policies, programs, and initiatives that elevate education and research quality. The commitment extends to fostering a culture of excellence and innovation to uphold and enhance the university's standing and reputation.

Position Overview

This position plays a vital role in supporting the Office of the President by providing efficient administrative and analytical support to the various operational teams within the President's Office. The primary purpose of this role is to manage essential administrative tasks, facilitate effective communication, and support budgetary and logistical processes, thereby enhancing the overall functionality of the office. It requires consistent demonstration of superior customer service and operating with a high level of detail in the performance of assigned duties.

Minimum Qualifications

Bachelor's Degree and five years' of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

* Exceptional communication and interpersonal skills.
* Advanced written communication skills.
* Advanced Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.
* Supervisory skills.

Preferred Qualifications

Experience with university spending procedures and policies

Required License/Registration/Certifications

Job Duties:

• Primary purchasing contact - requisitions, pcard, ABA, IDTs
• Travel coordinator for Office of the President; including all guests/advisors coming to campus
• Reconcile and monitor all COA's for Office of the President
• Assists with various special projects and supports auxiliary offices when working on projects for the President (including Faculty Athletic Rep, Staff Senate, AccoUNTability Supervisor Program, etc.
• Process all ePARs and job postings for Office of the President.
• Assists with asset management and space coordination
• Greet all visitors entering office and address needs or provide direction for meeting with the President.
• General office duties: errands, work orders, process incoming mail, answer main Office of the President phone and direct calls to appropriate divisions.
• Handles correspondence and calendar maintenance, prepares meeting agendas and minutes. Assists with the creation, proofing and sending of various professional communications from the President's Office.
• Coordinates the procurement of and keeps records of promotional items. Organizes office and maintains accurate inventories related to office supplies.

Work Schedule:

M-F, 8 a.m.-5 p.m.; occasional extended hours as necessary

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here .

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.