Senior Education Coordinator - Graduate School Dean's Office

Senior Education Coordinator - Graduate School Dean's Office

Departmental Job Description

The Graduate School Division of the Dean's Office is looking to hire a full time Senior Education Coordinator. This position will assist and provide oversight of the Postdoctoral programs within the Division. The candidate will ideally have the following qualifications:

• Strong attention to detail
• Event planning experience
• Highly organized
• Team player
• Effective Communicator (including with those for whom English is not their first language)
• Brightspace D2L experience
• PeopleSoft experience
• Procurement Portal experience
• Student Affairs experience
• Consistency in their work
• Adaptable to change
• Energized by learning new skills and understanding processes

Experience and Education

• High school graduate or GED and six (6) years related experience.

Job Duties

• Oversees daily operations for the Postdoctoral Scholar Training Program. This includes participation in the match program, recruitment of other trainees, development and oversight of orientation of new trainees, training and evaluation of administrative staff who assist in this endeavor, implementing testing and evaluation of trainees.
• Designs evaluations for programs and creates reports to interpret the results.
• Creates advertisements for programs and monitors their publication.
• Represents the various educational programs at existing local and national meetings.
• Creates, reviews, and maintains policies and procedures related to all educational endeavors.
• Ensures compliance with accrediting agency standards as well as university and departmental policies regarding education.
• Acts as a resource to faculty, and postdoctoral researchers regarding the interpretation and implementation of these policies.
• Develops and oversees budgets for the various educational programs as well as individualized educational stipends and research grant allotments for each trainee.
• Tracks, approves, and creates financial reports to summarize expenditures for each program ensuring that affiliated contracts regarding education are sufficient to meet program needs.
• Develops long term business plans for the Educational Programs and the departmental education unit.
• Creates reports to track progress and identify deviations from the business plan.
• Develop plans for new educational program endeavors and designs comparative studies of external programs for leadership review.
• Oversees the maintenance of all educational program records including preparation of complex reports for accrediting agencies and university administration, providing statistical analysis of educational programs within the department.
• Responsible for design, execution, and effectiveness of system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
• Ensures compliance with applicable laws, regulations, policies, and procedures.
• May supervise clerical and administrative support staff; may oversee training and orientation of staff; may determines work priorities; may evaluates work progress and production.
• Performs other duties as assigned.
• Other Duties: Performs other duties as assigned.

This position is security-sensitive and subject to Texas Education Code •51.215, which authorizes UT Southwestern to obtain criminal history record information.
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.