Senior Financial Analyst (Hybrid) - Mulitiple Positions

About Us:

The Office of Financial Affairs assists in the establishment of Ohio Department Health's (ODH) long and short-range fiscal goals and objectives. The office provides the agency with the overall fiscal administration support through its various unit operations including accounting, purchasing, budgeting and grants administration. The office oversees the department's Compliance and Accountability Unit and biennial budget process; provides technical assistance to agency decision-makers and provides daily monitoring and analysis of agency spending trends.

The Ohio Department of Health supports a hybrid teleworking model. This position may work a hybrid schedule at the discretion of the manager or supervisor, which will require occasional attendance in the office for training, meetings and other operational needs. Employees must reside within a reasonable distance to their assigned headquarters for compliance with workplace reporting requirements.

Applicants that apply to this posting will be assigned to one of the Office of Financial Affairs teams.

• Cash Management Team: processes all federal revenue for the department and administers the fiscal aspects and/or budgetary activities of the department's federal grants. Cash Management plans and manages all federal cash draws, refunds, and reconciliations to ensure accountability of all funds. Federal payment requests of all funds are also made via the multiple federal systems.
• Grant Financial Reporting Team: oversees the administration of federal grants from point of application to close-out. This includes coordinating internal sign-offs, processing carry-forward requests, completing periodic grant expenditure reports to the federal agency, and monitoring expenditures & processing grant adjustments to correct reporting expenditures. During audits of federal grants, acts a liaison to state and federal auditors.
• Grants Subgrant Team: oversees the (sub-recipient) grant process (through GMIS) that awards funds to entities for providing services at the local level. This process includes posting & reviewing applications; reviewing budgets; monitoring expenditures; processing quarterly payments; closing-out grants; and establishing purchase orders.
• Accounts Payable: Receives, date stamps and forwards vendor invoices to Programs for review and payment approval. Packages approved invoices and sends to business processing center for vouchering in OAKS. Staff also process payment cards, EDI invoices, order employee airline tickets for approved out of state travel, enters Board Member travel and makes corrections to travel coding.

What You'll Do:

• Coordinates, monitors & administers fiscal aspects of assigned duties & independently prepares & analyzes a variety of financial statements .
• Independently researches, analyzes &/or reconciles various revenue/expenditure reports & monitors grant account balances to ensure availability of funding by revenue sources & that funds/grants have been appropriately charged .
• Prepares financial statements & accounting reports (e.g. 272 Federal Quarterly Cash Report, daily cash reports, vouchers & payroll payables, revenue deposits, drawdowns, Federal Financial Reports (FFR), annual Schedule of Expenditures of Federal Awards, Business Intelligence (BI) reports) .
• Completes the Personnel Review Process for cost variances when compared to prior reported cost (increased/decreased personnel cost); analyze awards &/or contracts involving departmental revenues & expenditures (e.g., interagency agreements, grants, federal &/or other funding) to establish revenue & expenditure projection schedules .
• Research revenue &/or disbursement problems/issues for internal/external customers via phone, email & in person utilizing various software applications (e.g., Grants Management Information Systems [GMIS], Word, Excel, Ohio Administrative Knowledge System [OAKS] & other related agency-specific software) .
• Interpret Ohio Department of Health (ODH) policies & procedures (e.g., state & federal regulations, Ohio Grants Administrative Policies & Procedures (OGAPP), Generally Accepted Principles & Practices (GAPP), Cash Management Improvement Act) to determine allowable expenditures & activities .
• Utilizes OAKS to reconcile grant database to department's internal system with relation to all grant awards, revenue & expenditures/disbursements; reviews & documents receipt of Notice of Grant Award (NGAs) & subrecipient; analyzes & prepares various accounting adjustments (e.g., spreadsheet journals, journal vouchers, book adjustments) .
• Ensures established documents processing policies & procedures are followed to maintain accounting controls & systems (e.g., proper form usage, proper approvals in place before further processing, proper files maintained for reference & audit purposes) .
• Researches & gathers data for development of grant documentation with historical information; verifies, processes, & may or may not prepare required federal/state financial reports (e.g., 269's, 272's, 435's, audit confirmation request, petty cash revenue audit) & contract billings .
• Analyzes OAKS revenue reports for assigned grant accounts to ensure revenue is deposited in the correct account & that unused federal funds are returned to reconcile any discrepancies in a grant (e.g., grant history, request to return monies &/or process request for invoice).
• Provides technical assistance via phone, computer & in person (e.g., training/work direction, contract clarification, cost allocation, budgeting & report preparation, grant special conditions, determines appropriateness of expenditures & activities).
• Acts as a liaison between the department & representatives of various federal &/or subrecipient agencies & interacts with various department personnel.
• As directed assists supervisor in updating & recommending changes in fiscal policies &/or procedures for OFA, ODH staff &/or external entities & provides guidance & training on fiscal requirements (e.g., writes & updates desk procedures); as directed may or may not approves subrecipient applications submitted for multiple ODH programs & establishes any necessary special conditions to grant applications.

Additional Duties:

• Performs other related accounting duties .
• Provides technical assistance & guidance on fiscal matters to ODH program consultants, subrecipients & ODH staff (e.g., ensures understanding & adherence to federal, state & ODH rules & guidelines, provides direction on correct preparation of budgets, interpretation of OGAPP policy, proper submission & completion of required fiscal documents) .
• Uses proper business English & grammar when creating reports, letters, emails .
• As directed works with supervisor to retrieves financial information from resources (e.g., GMIS, OAKS, BI) & may or may not assist supervisor in providing projections for the annual budget .
• Trains agency staff on fiscal policies & procedures as instructed (e.g., FFR, GMIS training & presentations to subrecipients & ODH staff) .
• Verifies &/or provides coding on returned monies for deposits, grants, subrecipient; as directed may or may not reconciles federal revenues processed through the ODH revenue processing system with the federal revenues deposited into the State Treasury on a daily basis.
• As directed may or may not work with supervisor to ensure all departmental monies have been accounted for; prepares adjustments for prior year expenditures.
• Reviews revenue report daily to ensure that federal monies are posted correctly; as directed may or may not act as backup for the printing of the daily Vital Chek® warrant.
• As assigned, serves as a member of a disaster recovery/business resumption team, incident response team, or similar public health response team which may include the conduct of operations on a 24/7 basis at remote locations & other duties as assigned.

Selection Process:

Positions are filled through a two-part assessment process, which consist of a test and structured interview . Applicants in this pool must pass the test and interview to be eligible for selection. Selection will be based on the most qualified applicant, using qualifications, experience, and education (QEE). Where applicants are substantially equal, seniority shall be the determining factor.

What's in it for you:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

Medical Coverage

• Quality, affordable, and competitive medical benefits are offered through the Ohio Med PPO plan.

Dental, Vision and Basic Life Insurance

• Dental, vision and basic life insurance premiums are free after one year of continuous service.

Time Away From Work and Work/Life Balance

• Paid time off, including vacation, personal, and sick leave
• 11 paid holidays per year
• Childbirth/Adoption leave

Ohio Public Employees Retirement System

• OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of his/her salary towards his/her retirement. The employer contributes an amount equal to 14% of the employee's salary. Visit the OPERS website for more information.

Deferred Compensation

• The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Qualifications

Completion of graduate core program in business administration, accounting, finance or related field AND 6 mos. exp. or 6 mos. trg. in accounting &/or finance to include an advanced level of experience in spreadsheet software.

-Or completion of undergraduate core program in business administration, accounting, finance or related field AND 18 mos. exp. or 18 mos. trg. in accounting &/or finance to include an advanced level of experience in spreadsheet software.

-Or 42 mos. exp. or 42 mos. trg. in accounting &/or finance to include an advanced level of experience in spreadsheet software.

-Or 12 mos. exp. as Financial Analyst, 66562.

-Or equivalent of Minimum Class Qualifications for Employment noted above.

NOTE: Successful completion of the Fiscal Academy may be substituted for 4 mos. of required accounting/fiscal experience referenced in this portion of the minimum qualifications.

Job Skills: Accounting and Finance

Technical Skills: Clerical & Data Entry, Basic Documentation

Professional Skills: Analyzation, Attention to Detail, Problem Solving