Senior Payroll Specialist

Title: Senior Payroll Specialist

State Role Title: Senior Payroll Specialist

Hiring Range: $75,000 - $90,000

Pay Band: UG

Agency: Commonwealth Savers Plan

Location:ARBORETUM NORTH CHESTERFIELD

Agency Website:www.commonwealthsavers.com

Recruitment Type: General Public - G

Commonwealth Savers, formerly Virginia529, is an independent state agency that offers quality savings and investment programs to meet future financial goals, while providing meaningful work to our diverse and collaborative team. Our name change to Commonwealth Savers, reflects our expanded mission to empower individuals on their entire financial journey through education, disability, and retirement savings programs. Commonwealth Savers manages the largest 529 and ABLE plans in the nation, helping people save for higher education and disability related expenses, and now manages the state's private retirement program, bringing retirement savings to those who do not have employer-provided options. If you want to make a difference with us, visit our Careers page to learn more about our culture, values, and rewarding career opportunities.

We are hiring a Senior Payroll Specialist to collaborate with HR and Accounting to ensure appropriate actions are taken to compensate employees timely and appropriately. This position is responsible for independently performing routine to complex functions associated with the accurate and timely processing, analysis, reporting and reconciliation of payroll, in accordance with state and federal regulations and agency requirements.

In this position, you will:

• Ensure agency payroll for salaried and wage employees is processed appropriately and confidentially each scheduled pay period, in accordance with established agency requirements and state and federal regulations
• Enter payroll data into Cardinal HCM, the HR/Payroll system, including but not limited to, deduction changes, federal and state tax withholdings, benefit deductions, retirement plan contributions, short-term disability payments, liens, garnishments, and court orders; reconcile input documents against edit reports daily, ensuring accurate data entry and processing
• Maintain accurate and comprehensive records of payroll transactions, supporting documentation, and reports, in accordance with established procedures and retention guidelines
• Perform per pay period, monthly, quarterly, and annual reconciliations as well as year-end payroll procedures to include but not limited to Post-Certification review and analysis, Healthcare reconciliations, out of State tax withholdings, Quarterly Certifications, Virginia Employment Commission quarterly submissions, and calendar year end certification of taxable wages for W-2's and prepare annual tax returns associated with the remittance of W-2's for reciprocal tax states in accordance with established procedures and deadlines
• Interpret state, federal, and payroll regulations related to liens, garnishments, compensation and benefits
• Provide support for internal and external audits

Successful candidates will have:

• Five years of experience processing payroll; equivalent combination of education and experience may be considered
• Previous experience working with Cardinal (PeopleSoft) payroll processes and systems
• Knowledge of generally accepted payroll practices, automated payroll processing; and internal control practices and procedures
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred

Work Environment:

• This position works a hybrid schedule, with a few days per week on-site at our office
• Typical office environment with considerable time in a sitting, stationary position
• Must be able to occasionally move about the office to retrieve files and documents
• Constantly operate a computer and other office equipment including typing and keying

Benefits:

• Generous healthcare benefits with multiple plans to choose from
• Defined benefit and contribution retirement plans with cash match
• 12+ holidays
• PTO - new employees earn 25 days/full year
• Tuition reimbursement
• Agency-paid continuing education
• 529 match program
• Relaxed work environment

Special Instructions:

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

It is the practice of Commonwealth Savers to conduct in-depth background checks on all candidates identified as a finalist for employment consideration. The type of background checks performed are dependent upon the type of position for which you have been identified as a finalist and may include: reference checks, criminal history including sexual offender registry checks, and degree validation. The results of background checks are made available to Commonwealth Savers employing officials. You will be requested to sign a reference release form, so your past schools and/or employers may be contacted concerning your academic or employment history.

Contact Information:

Name: Alicia Diggs

Email: HR@virginia529.com

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.