Senior School Administrative Assistant

Benefits

We provide a safe, caring, courteous, and professional environment that fosters collaborative work and individual development for employees. OCDE offers generous, comprehensive, tax-free insurance benefits options to full-time members of the staff. Benefits may be prorated for employees working fewer than 12 months per year or less than full-time. Benefits packages include medical, dental, and vision care insurance for employees and their eligible dependents, and life insurance for employees.

About the Employer

The Orange County Department of Education (OCDE) serves some of Orange County's most vulnerable student populations and provides support and mandated fiscal oversight to 28 school districts serving more than 600 schools and approximately 475,000 students. In addition to providing direct instruction to students through its own alternative and special education programs, OCDE administers an array of programs and services that are critical to the operations of local school districts and community colleges, facilitating professional development, legal guidance, payroll, career and technical education support, high-speed internet access, Local Control and Accountability Plan assistance and approval, resources for families, and student enrichment. OCDE's vision is that "Orange County students will lead the nation in college and career readiness and success." Department staff are working to achieve this goal in collaboration with educators at all levels of student development, from early childhood through higher education, and in partnership with families, businesses and community organizations.

Job Summary

ACCESS is a public, WASC-accredited educational program offering a variety of unique school options serving students throughout Orange County from Transitional Kindergarten (TK) to adults seeking to complete their high school education. Our program is committed to the education of the whole student through the use of a Multi-Tiered System of Support (MTSS). This approach is designed to meet the academic and socio-emotional needs of our students to prepare them for successful transitions to college and careers. We are currently seeking an innovative and knowledgeable individual to serve as a Senior School Administrative Assistant with a high level of confidentiality experience. This individual will implement, oversee, and monitor, a variety of school office procedures to ensure compliance with OCDE requirements. The incumbent will also provide support to the Program Administrator, Vice Principal, or Program Manager in a wide variety of school policy and activity matters. The Senior School Administrative Assistant will also interact with students, parents, and the public, in addition to scheduling student-related meetings and composing reports and correspondence.

View Job Description

Requirements / Qualifications

Education and Experience: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: • Graduation from high school or high school equivalency test. • Five (5) years of increasingly responsible office administrative experience, at least two (2) years of which were in a school office. • An Associate's degree or coursework in business management, communications or a related field is highly desirable and may be substituted for a portion of the required experience. • Advanced technology applications skills in the following areas are desired: business software, Google, design software, Excel, form development and organization tools.

There are supplemental questions in the application. Please note that the EdJoin system will time-out after a 20-minute period of perceived inactivity. To assist you in the preparation of your application, the supplemental questions are listed here. Your responses should be thoughtful and thorough, and within the limit of 5,000 characters or less. We recommend that you prepare your responses in advance of beginning the application. 1. Please describe your experience with budget and purchasing oversight. 2. Please provide details of your experience working on numerous tasks in a fast-paced environment with various deadlines. 3. Provide an example of resolving a difficult situation with a student, parent, or staff member. What strategies did you use to achieve a positive outcome?

Education and Experience: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: • Graduation from high school or high school equivalency test. • Five (5) years of increasingly responsible office administrative experience, at least two (2) years of which were in a school office. • An Associate's degree or coursework in business management, communications or a related field is highly desirable and may be substituted for a portion of the required experience. • Advanced technology applications skills in the following areas are desired: business software, Google, design software, Excel, form development and organization tools.

There are supplemental questions in the application. Please note that the EdJoin system will time-out after a 20-minute period of perceived inactivity. To assist you in the preparation of your application, the supplemental questions are listed here. Your responses should be thoughtful and thorough, and within the limit of 5,000 characters or less. We recommend that you prepare your responses in advance of beginning the application. 1. Please describe your experience with budget and purchasing oversight. 2. Please provide details of your experience working on numerous tasks in a fast-paced environment with various deadlines. 3. Provide an example of resolving a difficult situation with a student, parent, or staff member. What strategies did you use to achieve a positive outcome?

Comments and Other Information

Resumes will not be accepted in lieu of the completed online application. Before receiving authorization to work in this position, the individual selected will be required to provide a current negative TB authorization, within the last 60 days, and submit fingerprints for the purpose of conducting a confidential background investigation and record check. The tests are arranged and paid for by OCDE. The Immigration Reform and Control Act of 1986 requires employers to verify the employability of all new employees. Before the Department will finalize an offer of employment, the candidate selected will be required to show original documents which establish both the individual's identity and employment authorization. The candidate must also sign a statement under penalty of perjury regarding his/her employability. We reserve the right to reopen, readvertise, or delay filling this position. AA/EOE/ADA

Comments and Other Information

Resumes will not be accepted in lieu of the completed online application. Before receiving authorization to work in this position, the individual selected will be required to provide a current negative TB authorization, within the last 60 days, and submit fingerprints for the purpose of conducting a confidential background investigation and record check. The tests are arranged and paid for by OCDE. The Immigration Reform and Control Act of 1986 requires employers to verify the employability of all new employees. Before the Department will finalize an offer of employment, the candidate selected will be required to show original documents which establish both the individual's identity and employment authorization. The candidate must also sign a statement under penalty of perjury regarding his/her employability. We reserve the right to reopen, readvertise, or delay filling this position. AA/EOE/ADA